Unit 17: IT Project Project Management Issues

Июль 21, 2022

Главная
Информатика
Unit 17: IT Project Project Management Issues

Содержание

2. Objectives Examining some of the project management issues
3. What Does Project Management Issues Refer to? Project management issues are any of the many ways
4. Project Management Issues Changing external factors Monitoring progress Corrective action Communications Guidelines and legislation Dealing with
5. Changing External Factors External factors, such as the nature of the business may change during the
6. Changing External Factors Examples of external factors that could affect a project are: The chief executive
7. Monitoring progress You need to monitor progress on your project. To do this, you should ask
8. How does this affect your project? In order to achieve P6/M3 you need to be able
9. Taking corrective actions When you find that things are not going to plan, you should immediately
10. How does this affect your project? In order to achieve P6/M3 you need to be able
11. Communications One of your responsibilities as a project manager is to make sure there is good
12. How does this affect your project? In order to achieve D1 you need to be able
13. Internal & External Guidelines & Legislation Although this may not be mentioned in the specification, your
14. Internal & External Guidelines & Legislation Most large ICT organisations have internal guidelines stating how they
15. Dealing with conflict As project manager, you will need to manage conflict between stakeholders in order
16. Common causes of conflict Common causes of Conflict Different priorities A stakeholder is late in delivering
17. Impact of Project Outputs The project outputs will probably impact on other systems inside the organisation,
18. Impact of Project Outputs The designer should also integrate the new system with other existing computer
19. Impact of Project Outputs This could affect staff in these ways: The work becomes harder and
20. Task... Amend you Initial Project Plan so that it includes (P5) Milestones after key tasks Resources
22. Скачать презентацию

Слайд 2

Objectives
Examining some of the project management issues

Слайд 3

What Does Project Management Issues Refer to?
Project management issues are any

of the many ways a project can be disrupted or delayed

Слайд 4

Project Management Issues
Changing external factors
Monitoring progress
Corrective action
Communications
Guidelines and legislation
Dealing with conflict
Impact

on other systems

Слайд 5

Changing External Factors
External factors, such as the nature of the business

may change during the life of the project.
Or a supplier bankruptcy may happen during the life of a project
While you cannot know about or anticipate such changes when you write the project specification, they may mean that you need to change the specification once the project is underway.

Слайд 6

Changing External Factors
Examples of external factors that could affect a project

are:
The chief executive announces a change in business strategy
There is a take over or merger
There is a radical reorganisation of the structure of the business
The senior manager who is the driving force behind the project moves on
A change in legislation
A prominent news story such as a safety scare
Significant changes in product prices
Supplier problems
A new rival business starting up
A recession (affecting the economy of the country)

Слайд 7

Monitoring progress
You need to monitor progress on your project. To do

this, you should ask for reports from the people doing the work. They will tell you what they have done, what they still have left to do and any problems or delays they have had or are facing. In a formal project they may report to you in the terms of ‘man hours’.
These reports may be produces daily, weekly or fortnightly.
The stakeholders will also want to know how things are going.

Слайд 8

How does this affect your project?
In order to achieve P6/M3

you need to be able to show that you have continued to monitor the progress of your project over the year
To do this you must provide updated versions of your initial project plan (the one you have done for P5)
Each updated version of your project plan will provide evidence for the P6 criteria in the assignment
If you then describe how you have altered the project plan, showing reasons why the project has had to change then you will provide evidence for M3
If you then describe how you have met deadlines and key review dates, showing reasons for why these have been achieved you will provide evidence for M3

Слайд 9

Taking corrective actions
When you find that things are not going to

plan, you should immediately take corrective action to bring the project back towards the plan.
Sometimes, the chosen action is within your control, such as changing who will do which task in the future.
More often, you may need one or more of the stakeholders to take action or make decisions.
You may even need to persuade senior management to accept a delay in the project or to reduce the scope of the project

Слайд 10

How does this affect your project?
In order to achieve P6/M3

you need to be able to show that you have continued to monitor the progress of your project over the year
To do this you must provide updated versions of your initial project plan (the one you have done for P5)
If you have to take corrective action during your project you should ensure that you document, what action you have taken, why you have taken it and what impact it will have on the project. You should update your project plan
If you do all of this you will provide evidence for P6 & M3

Слайд 11

Communications
One of your responsibilities as a project manager is to make

sure there is good communication between everyone involved.
This does not mean that all communication must go through you.
However, you should organise meetings or reports to make sure everyone knows what is going on in those areas of the project that affect them. You should consider your audience when you communicate.

Слайд 12

How does this affect your project?
In order to achieve D1

you need to be able to show that you have communicated with the stakeholders of your project over the year
You need to provide evidence of communications that you have carried out over the life time of your project, this could take the form of:-
Client feedback forms
Screenshots of emails between yourself and your stakeholders
Notes of any meetings you have held with stakeholders (using the notes facility in MS Project)
Meeting Agendas/Notes of any meeting, reviews or interim reviews held with your stakeholders

Слайд 13

Internal & External Guidelines & Legislation
Although this may not be mentioned

in the specification, your project should comply with legislation and the relevant guidelines.
The pieces of legislation most likely to affect your project are the Data Protection Act and various Health & Safety laws. Your staff may be subject to laws such as the Offices, Shops and Railway Premises Act.
See “Information Systems” notes for additional information regarding the Types of Legislation

Слайд 14

Internal & External Guidelines & Legislation
Most large ICT organisations have internal

guidelines stating how they go about developing projects.
They may for example, use standardised formats for applications and documentation.
Or describe a common look and feel (home style) for applications/web sites
Or where particular documents should be stored or named (naming conventions in programming)
Smaller companies who do not have their own guidelines can use external guidelines for good development practice, which are available on the Internet

Слайд 15

Dealing with conflict
As project manager, you will need to manage conflict

between stakeholders in order to make the project happen. There may be different causes of conflict.
While, in some cases, you will be able to make an executive decision to resolve the conflict, in others, you will have to use your persuasive skills to get the stakeholders to agree.

Слайд 16

Common causes of conflict
Common causes of Conflict
Different priorities
A stakeholder is late

in delivering his contribution to your project as he has other things to do that he feels have a higher priority

Money
Either the available money has been cut back or your project is overspending. Different stakeholders will have different views on whether to reduce the scope or increase the spend.

Deliverable quality
Stakeholders will have different views about the quality of some deliverables and whether or not it is good enough.

Слайд 17

Impact of Project Outputs
The project outputs will probably impact on

other systems inside the organisation, which can affect existing staff roles and organisational structures
If the project is to implement a new computer system then it will probably be more than simply automating some existing manual processes
When designing a new system, a good designer takes the opportunity to exploit the strengths of a computer compared with a clerk doing a similar task

Слайд 18

Impact of Project Outputs
The designer should also integrate the new

system with other existing computer systems
The management will often take the opportunity to change organisational structures and existing working practices with the introduction of a new computer system

Слайд 19

Impact of Project Outputs
This could affect staff in these ways:
The

work becomes harder and therefore too difficult
The work becomes easier and hence there is pressure to reduce pay
Skills built up over the years become redundant
Staff need training to learn how to use the new system
In extreme cases, the new system may reduce the workload so much that some staff are no longer required. This may mean redundancy, retraining or redeployment

Слайд 20

Task...
Amend you Initial Project Plan so that it includes (P5)
Milestones

after key tasks
Resources against tasks
No completed tasks
The project plan should last the full year (finish in May 2013)
Reviews at different points during the project
An Interim Review in the middle of your project
Print off and Save your completed Initial Project Plan (P5)
Copy this Initial Project Plan and call it Version 2, to this version (P6)
Complete those tasks on this project plan that you have already completed and include notes saying what you have done to complete each task