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- 2. The Role of Business Presentations Just about everyone in business makes some presentations each year. Therefore,
- 3. Making oral presentations Plan and organize a presentation. Plan a team presentation. Use visual aids Practice
- 4. Plan a presentation Explaining Explaining Persuading Persuading Motivating Reporting Purpose Purposes of a report
- 5. What do you want to accomplish? Reporting: Updating the audience on some project or event. Explaining:
- 6. As you plan and write your presentation, focusing on its purpose helps you decide what information
- 7. Audience Analysis 1. Analyze the audience by identifying its size, age, organizational status, level of knowledge,
- 8. 3. The size and knowledge level of the audience determine the formality of the presentation, the
- 9. Why does an audience get distracted? Speaker believes common knowledge is adequate background Speaker does not
- 10. Delivery Method Memorizing Unless a presentation is very short and very important, memorizing an entire speech
- 11. Use an outline—not a script Absenteeism Rate—Slide 1 4.7% first 6 mo 5% higher than last
- 12. The opening Quote a well-known person Comedian Woody Allen once noted that 90 percent of the
- 13. Present a hypothetical situation Assume that as you were leaving home this morning to put in
- 14. Relate an appropriate anecdote, story, joke, or personal experience George, a friend of mine who had
- 15. Give a startling fact During the next 24 hours, American industry will lose 136 million because
- 16. Don’t lose time at the start Do not repeat the title, explain who you are, or
- 17. The Body In the body of your presentation you develop the points you introduced in the
- 18. Choose a logical sequence Criteria: Introduce each criterion and compare alternatives. Direct sequence: Give conclusions first
- 19. Establish Your Credibility 1. You must support your arguments with credible evidence. 2. Use objective language
- 20. Deal with Negative Information Present all important information-pro and con-and show, through your analysis and discussion,
- 21. The Ending 1. The ending is your last opportunity to achieve your objective by drawing conclusions,
- 22. The Use of Humor in Business Presentations 1. When ideas are presented with humor, the audience
- 23. Work-team presentations The Role of the Team Leader 1. The team leader should be organized, knowledgeable
- 24. Achieving Coherence 1. The team must ensure that the overall presentation has coherence and unity. It
- 25. Practicing the Team Presentation 1. It is crucial to have a full-scale rehearsal in the presentation
- 26. Visual Aids for Business Presentations 1. Electronic presentations are the standard medium for visual aids. They
- 27. Preparing Visual Aids 1. Avoid using too many visual aids. 2. Avoid reproducing tables or illustrations
- 28. Using visual aids 1. Practice with the equipment until you can operate it smoothly, be sure
- 29. 2. Adjust the focus beforehand to be sure the picture does not overflow the screen. 3.
- 30. Visual aids in your presentation Use visuals as an AID not a CRUTCH for your presentation.
- 31. Visual aids in your presentation (cont’d ) Use no more than 3 to 4 colors per
- 32. Practicing the Presentation 1. Use short, simple sentences; simple vocabulary; and a conversational style. 2. Use
- 33. 6. Use periodic pauses to emphasize important points. 7. Use correct diction. 8. Use occasional gestures
- 34. Delivering the Presentation 1. Your clothing is part of the message that you communicate to your
- 35. Dealing with stage fright 1. The best way to overcome anxiety is to overprepare. 2. Memorize
- 36. Answering Questions 1. Normally, answer questions at the end of the presentation to avoid interruptions or
- 37. 3. During preparation, anticipate questions you think the audience will ask, and generate possible answers. 4.
- 38. 4. Take a short walk before the presentation to relax. 5. While you are waiting to
- 39. Relaxation exercises Relaxation exercises are useful to ward off last- minute anxiety attacks while you are
- 40. Relaxation exercises (contd.) More active exercises can be done when you are not on stage and
- 41. Exercise A publisher's presentation to a group of authors to describe how the publishing process works
- 42. Exercise A presentation in which sales representatives receive up-to-date information on new products has the purpose
- 43. Exercise You may be extremely effective if you memorize the ____ of your presentation. a) first
- 44. Exercise If you memorize your presentation for delivery, you may a) include too many details in
- 45. Exercise Which of the following is not a recommended guideline for preparing notes for a presentation?
- 46. Exercise Which opening sentence weakens your credibility as a speaker? a) Give us liberty, or give
- 47. Exercise A presentation that first mentions unsafe working conditions and how unsafe conditions contribute to high
- 48. Exercise Which of the following is not credible evidence that you can use to support a
- 49. Exercise When you know that a proposal you are presenting has several negative aspects, you a)
- 50. Exercise The ending of your presentation should a) summarize the main points you made. b) include
- 51. Exercise Which of the following is not a correct guideline for using humor in presentations? a)
- 52. Exercise Identify the correct statement about collaborative presentations. a) The coordinator should ensure that all group
- 53. Exercise One advantage of speaking without a microphone is that you a) can lock eyes with
- 54. Exercise If your mind goes blank during a presentation, you should a) keep talking even if
- 55. Exercise Which of the following is not a symptom of stage fright? a) sweaty hands b)
- 56. Exercise A good way to minimize your anxiety about giving a presentation is to a) tell
- 57. Exercise If someone from the audience asks a question that you cannot answer, you should a)
- 58. Exercise Why is the opening of a presentation very important?
- 59. Exercise Discuss the importance of the ending of a presentation.
- 60. Exercise What are some things to keep in mind about using humor in an oral presentation?
- 61. Exercise What speaker control tips should you follow when practicing for a presentation?
- 62. Exercise-Planning a Presentation You decided at the last minute to apply to the graduate school at
- 63. Exercise-Presenting to an International Audience The West Coast manager of a Chinese famous company has approached
- 64. Exercise Divide into teams of four or five students. The instructor will assign you to either
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