Alg-Engine Manual

to time zones. Additional communication is either not necessary or can take place based on a higher level of knowledge with optimized efficiency.
Please see the following pages to discover all the advantages of the ALG Engine and find out how to implement the ALG-Engine most effectively in your daily work.

GOOD REASONS TO USE IT!

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and direct shipments …
shows all AKW orders referring to your PO, incl. history and current status
gives an overview of transports / shipments
enables to print documents such as loading list, invoice, packing list …
offers to view and print invoices/credit notes in detail referring to your PO
shows currently available stock
enables a wider insight on material master data
offers a where-used-list, which material goes into which machine

GOOD REASONS TO USE IT!

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use the ALG-Engine even if you do not have SAP in your country. All you need is access to SAP via “Info User”. Please note that such a licence will cost you 1.500 € per year.
The following entry must be added to your DNS (your IT Manager will assist you) : “10.49.49.135 content02.de.kaercher.com”.
To view and print invoices the Adobe Reader version 6.1 or higher must be installed.
Access to your customer account:
Login to the system of AKW, PG1, client 101
Choose English or German language
Start ZDE1SD13
Select the transaction requested

TECHNICAL REQUIREMENTS AND LOGIN

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– Outbound Delivery 27
Shipments
ZDE1SD027 – Shipment Overview 34
VT70 – Shipment Output 37
VT11 – Select Shipments: Materials Planning 41
Billing Documents
VF03 – Billing Document 46
ZWWXSD059 – Display Invoice by Payer 49
Materials Management
ZDE1SD0130 – Availability Check (ALG) 53
ZDE1MM0185 – Stock Overview (material) 59
ZDE1MM0137 – Material Overview 62
ZDE1PL04 – Material used in Machines 65

CONTENT

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at a glance
Detailed information about current order processing status on an item line basis
Jump into other transactions enabled
Order amendment / cancellation request

1

1. OPEN ORDER LIST

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SAP TRANSACTION: ZDE1SD071

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SAP transaction ZDE1SD071

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SAP transaction ZDE1SD071

select the correct variant
the following standard variants for backorder processing are created for ALG-Engine users:
ENGINE OOL ALL open order list with all items + delivery status + transport status
ENGINE OOL M open order list only for machines + delivery status + transport status
ENGINE OOL P open order list only for parts/det./acc + delivery status + transport status
ENGINE OOL DIR open order list direct shpm. (third party business) + delivery status + transport status

enter your customer number

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SAP transaction ZDE1SD071

GM (Delivery Status)
A= in process
C= completely picked and packed

TS (Transport Status)
A= not yet scheduled
C= Transport fixed

orders which are currently planned for transport

orders which already have a delivery note

open orders

for machine orders. The process enables a clear communication and reduces handling time of requests significantly. Misunderstandings can be avoided because data are pulled directly from PG1-system. That means no transmission errors. The overall process is an advantage for all of us!
In addition, for the reply we have a clear and effective medium to avoid wrong information. Therefore we kindly ask to use this list in case of all amendment and cancellation requests.
If you have any question please ask your contact person at Order Fulfillment Management for help!

1.2 ORDER AMENDMENT / CANCELLATION REQUEST

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SAP transaction ZDE1SD071

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use variant ENGINE OOL M

SAP transaction ZDE1SD071

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SAP transaction ZDE1SD071

limit the concerned materials proceed (F8)

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SAP transaction ZDE1SD071
copy as shown in this example (mark and copy with Ctrl+C)
open Excel file: „order amendment_cancellation request.xls“ (If you need the latest version of the “order amendment and cancellation request”-file please contact OSF-X.)

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paste in „A5“

SAP transaction ZDE1SD071

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fill out header

adjust the table (e.g. delete lines not concerned)

automated comment

comment ALG (reason of order amendment or cancellation only if necessary)

SAP transaction ZDE1SD071

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fill in amendment date: use format: DD.MM.YYYY leave it blank if you want to cancel send file to OSF-X

SAP transaction ZDE1SD071

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Date of request < 14 days until material available date
Automated text: “SHORT-DATED: order amendment / cancellation not allowed. Approval by OS required.”
According to order parameters order amendment/cancellation is not permitted.
< 14 days ? Frozen Zone
If the order amendment/cancellation is still requested an individual check and a special permit by OS are required. Please use column “comment ALG” if necessary.

SAP transaction ZDE1SD071

Date of request 15 – 28 days until material available date
Automated text: “Order amendment / cancellation only after approval by OS.”
Does not match order parameters. Detailed coordination with production plant has to take place.

your PO
Provides corresponding document flow (history and status of your order)
Delivery
Transport (overview and content, shipping details)
Invoice

2. SALES ORDER

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SAP TRANSACTION: VA03

transaction VA03

either you enter the AKW order number

or you enter your PO number and click on ‘Search’

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click to check the document flow

please note:
Shipment No. = Transport No.
No. of the truck = ext. ID No. (can contain several transport numbers)
Double click here to open transaction VT03N

SAP transaction VA03

select document and click on ‘Display Document’ to get detailed information

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SAP transaction VA03

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SAP transaction VA03

transaction vt03n

click to see contents of the transport

transaction vt03n

processing status
A = open
C = completed

delivery note number

shipment number

indicates overall transport status

delivery
Allows printing of delivery notes
Requires AKW delivery note as a reference

3

3. OUTBOUND DELIVERY

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SAP TRANSACTION: VL03N

2015

SAP transaction VL03N

fill in a delivery number and press enter

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click to see document flow

SAP transaction VL03N

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click to see attachment list

SAP transaction VL03N

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double-click

double-click

SAP transaction VL03N

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print

SAP transaction VL03N

/ print messages

number, delivery note or customer number
Data can be exported to Excel

4

4. SHIPMENT OVERVIEW

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SAP TRANSACTION: ZDE1SD027

transaction ZDE1SD027

fill in the following data:
shipment number
external identification

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click on this button to export the list to Excel

SAP transaction ZDE1SD027

ZLAD
Packing list ZPAC
Shipping order ZSPA
Details of the displayed lists

5

5. SHIPMENT OUTPUT

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SAP TRANSACTION: VT70

select only the requested outputs.

SAP transaction VT70

output types for shipment:
ZLAD = loading list
ZSPA = shipping order
ZPAC = packaging list

output types for billing document:
ZRGO = invoice
ZZSP = customs specification

output types for delivery:
ZLFO = bill of delivery

VT70

example of printing a loading list

proceed (F8)

enter transport no.

fill in output type e.g. ZLAD

unmark all other selections

choose a printer

VT70

select the requested document.
Proceed to print (F8) or have a look at preview (Shift-F4).

pending transports
Gives details regarding the beginning of a transport, the transport mode, the freight forwarder and included delivery notes

6

6. SELECT SHIPMENTS: MATERIAL PLANNING

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SAP TRANSACTION: VT11

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select a variant

SAP transaction VT11

country variant, e.g. AT for Austria. If you have any questions or need a new variant, please contact OSF-X.

please select the planned dispatch date

SAP transaction VT11

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here you can see details about the planned shipment: e.g. date of dispatch, forwarding agency.

SAP transaction VT11

invoice by payer

in detail
Requires invoice number or AKW order number as a reference

7

7. BILLING DOCUMENT

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SAP TRANSACTION: VF03

2015

SAP transaction VF03

fill in a billing document number and press enter

2015

SAP transaction VF03

for printing an invoice:
Open the attachment list
Double click on Billing Document
The pdf opens automatically

Document
Billing Date
Material Number

8

8. DISPLAY INVOICE BY PAYER

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SAP TRANSACTION: ZWWXSD059

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possibilities to select:
PO number
material number
billing date (time period)

SAP transaction ZWWXSD059

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print

SAP transaction ZWWXSD059

double-click to view the invoice as .pdf-file
You can see the net value of the order

overview (material)

ZDE1MM0137 Material overview

ZDE1PL04 Material used in machnies

incoming goods)
Will replace transaction ‘Stock Overview’
Indicates if the requested material number:
is available for order
has been replaced
is discontinued or invalid

9

9. AVAILABILITY CHECK

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SAP TRANSACTION: ZDE1SD0130

ZDE1SD0130

SOLD- TO PARTY
Your customer number will be displayed

SALES ORGANIZATION
DE10 is default = AKW

ZDE1SD0130
SALES DOCUMENT TYPE
ZN = Standard Delivery
ZSB = only for Direct Delivery (BE, CH, DE, DK, FR, GB, GR, IT, NL, NO, PL)

PLANT
DE04 = ex Logistics Center Obersontheim
DE05 = ex Distribution Center China

ST
YES = Requested material is on hand

MESSAGE TEXT
Additional information to be considered, e. g.:
„Requested quantity not pallet compatible and needs to be changed“

STATUS [green]
Requested material is available / in stock

SAP transaction ZDE1SD0130

execute

enter material numbers and quantities separately to be checked or import a material list (max. 30 items can be checked).

STOCK
INBOUND = Requested material is in inbound process and will become available shortly.
NO = Requested material is currently not in stock – availabitliy date will be displayed.

STATUS [yellow]
Requested material is not directly available.

SAP transaction ZDE1SD0130

information to be considered, e.g.:
Material number discontinued
Invalid material number
Not available for order yet

STATUS [red]
Requested material is not available.

SAP transaction ZDE1SD0130

the Logistics Center Obersontheim

10

10. STOCK OVERVIEW

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SAP TRANSACTION: ZDE1MM0185

transaction ZDE1MM0185

execute

possibility to enter a range of material numbers or to import a list of materials (.txt file)

enter part number

mix up free available stock and stock on hand at LC!
Calculation:
Free Available Stock = stock on hand – all open orders

SAP transaction ZDE1MM0185

click on this button to export the list to Excel

summary)
Settings can be easily checked

11

11. MATERIAL OVERVIEW

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SAP TRANSACTION: ZDE1MM0137

screen:
use one or more selection criteria.

SAP transaction ZDE1MM0137

can be individually set

SAP transaction ZDE1MM0137

in which machines
Urgent need of spare parts can be temporarily satisfied by taking out parts from non-useable machines.

12

12. MATERIAL USED IN MACHINES

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SAP TRANSACTION: ZDE1PL04

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enter material number

SAP transaction ZDE1PL04

Select usage 2

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output:
all machines with description, status and quantity – dependent on the selected material status.

SAP transaction ZDE1PL04

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