Meetings

Июль 24, 2022

Содержание

2. Objectives of the lesson: 1) extend the vocabulary on the topic; 2) improve speaking, listening, reading
3. -Have you ever participated in a meeting? What kind of meeting? -Why do business people conduct
4. ACCORDING TO THE SURVEYS, MANAGERS SPENT 35-50% OF THEIR TIME IN MEETINGS. CERTAINLY, THERE ARE A
5. Other purposes of meeting can be: - Training - Crisis managment - Generating ideas - Setting
6. Meetings also fall into several categories. Match the most common categories of meetings (1-10) with their
7. Collocations with word “meeting” Complete the sentences with the following verbs. attend call cancel close hold
8. STRUCTURE Meetings generally follow a more or less similar structure and can be divided into the
9. Structure. The Process Read the following text describing the main points of the issue of meetings
10. CHAIRING A MEETING Meetings consist of a chairperson and participants. Both have specific responsibilitiesa to guarantee
11. Before watching activity Study the vocabulary related to the video and consider the questions you will
12. ________________ I hope you all had a great weekend. _____________. Does everyone have _______________? Yes, We
13. Prepare a conference game on the basis of Situation 1 and Situation 2
15. Скачать презентацию

Слайд 2

Objectives of the lesson:
1) extend the vocabulary on the topic;
2)

improve speaking, listening,
reading and writing skills;

3) review golden meetings rules
and business etiquette;

4) practice meetings
conducting skills;

Слайд 3

-Have you ever participated
in a meeting? What kind of meeting?

-Why do business people
conduct meetings?

-Why meetings are so important
in education as well in business?

-What makes a good meeting?

-How often should meetings
be held? Give reasons.

Слайд 4

ACCORDING TO THE SURVEYS, MANAGERS SPENT 35-50% OF THEIR TIME IN

MEETINGS. CERTAINLY, THERE ARE A LOT OF REASONS FOR THEIR GATHERING MEETINGS. BUT ALL OF THEM FALL IN 3 MAIN CATEGORIES: PROVIDING INFORMATION, CREATING A MECHANISM IN DECISION-MAKING AND CALLING FOR THE FEEDBACK AND DISCUSSION.

Слайд 5

Other purposes of meeting can be:
- Training
- Crisis managment
- Generating ideas
-

Setting targets and objects

- Setting tasks and delegating

- Performance reporting/assesment

- motivating

Слайд 6

Meetings also fall into several categories.
Match the most common categories of

meetings (1-10) with their Ukrainian equivalents (A-J), e.g. 1-b-C.

1.works meeting
2.staff meeting
3.team meeting
4.ad-hoc meeting
5.management meeting
6.board meeting
7.annual general meeting (AGM)
8.one to one meeting
9.awayday meeting
(US. off-site meeting/retreat meeting)
10.kick-off meeting

A. зустріч віч-на-віч
B.стартова [організаційна] нарада
C.збори трудового колективу
D.збори ради (директорів корпорації)
E.виробнича нарада, збори персоналу (фірми, заводу)
F. збори групи людей, які працюють над спільним проектом
G.збори поза офісом
H.збори/нарада керівного складу компанії
I.щорічні загальні збори (акціонерів)
J.спеціальні зборизбори зі спеціальних питань

Слайд 7

Collocations with word “meeting”
Complete the sentences with the following verbs.
attend

call cancel close hold
chair arrange miss postpone reschedule
1. I think we need to _____________ a meeting to discuss the issue.
2. As a long-time employee with the company, she was appointed to _______ the meeting.
3. I can't make it on Friday. Can we ___________ the meeting?
4. Are you going to ____________ tomorrow's meeting? Everybody is coming.
5. HR managers usually ___________ job interviews with potential candidates.\
6. It was getting late, so the boss decided to _____________ the meeting.
7. Everybody in the office was on sick leave, so the manager decided to ________ the meeting.
8. Yes, I will try to _______a meeting with the Prime Minister as early as possible.
9. Don’t worry, I took care of everything, but it’s not like John to _____ a meeting.
10. They decided to ________ a meeting to enable the high level managers to attend.

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STRUCTURE
Meetings generally follow a more or less similar structure and can

be divided into the following parts:

I - Introductions
Opening the Meeting
Welcoming and Introducing Participants
Stating the Principal Objectives of a Meeting
Giving Apologies for Someone Who is absent

II - Reviewing Past Business
Reading the Minutes (notes) of the Last Meeting
Dealing with Recent Developments

III - Beginning the Meeting
Introducing the Agenda
Allocating Roles (secretary, participants)
Agreeing on the Ground Rules for the Meeting (contributions, timing, decision-making, etc.)

IV - Discussing Items
Introducing the First Item on the Agenda
Closing an Item
Next Item
Giving Control to the Next Participant

V - Finishing the Meeting
Summarizing
Finishing Up
Suggesting and Agreeing on Time, Date and Place for the Next Meeting
Thanking Participants for Attending
Closing the Meeting

Слайд 9

Structure. The Process
Read the following text describing the main points of

the issue of meetings
and match the highlighted words with the Ukrainian equivalents below.

Слайд 10

CHAIRING A MEETING
Meetings consist of a chairperson and participants. Both have

specific responsibilitiesa to guarantee that a meeting is effective. A combination of language and general communication skills is essential.

What do you think the functions of the chairperson are during a meeting?

Слайд 11

Before watching activity
Study the vocabulary related to the video and consider

the questions you will have to answer after the video.

Vocabulary
be too hard on someone – be so strict to someone
to put problem to bed – to finish dealing with something
accountability – responsibility, obligation
getting the hits – increasing traffic (to Website)
accomplished - achieved, performed, made

Questionnaire
What type of the meeting have you watched?
(by purpose, style, participants, atmosphere etc.)
Was the agenda prepared for this meeting?
Has everybody got the agenda before meeting?
Was the right beginning of the meeting? How it was?
What was the subject of discussing in the meeting?
What have they decided?
How long did the meeting last?
Was everything covered on the agenda?

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____ I hope you all had a great weekend. _. Does

everyone have _______________?
Yes, We all have a copy. Thank you.
The first thing we need to discuss is the numbers from our last quarter. The results are not what we had hoped for. ____________?
_________________ we should not to be too hard on ourselves. There were serious weather conditions that impacted sales. A flood and several fires.
_____________. We cannot put this problem to bed that easily. We have to take some accountability here.
What did you have in mind?
Well, for one thing. I was thinking that our website may not be getting the hits it should.
OK, _________ there are things we can do to make our website better. I knew that we could have more people share us on Google.
Now, you’re talking. I want to hear some ideas to make our business grow. Not excuses.
OK, ____________ what we have so far.
We need to improve our Google presence, we need to update our Facebook page, improve customer service and offer free shipping.
I know I have kept you here all day. But I think _____________________. _______________________?
I think we got a lot accomplished today. ___________________.

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