Job Application Letters & Curriculum Vitae

Содержание

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Purpose To get the recipient to read your CV. It should

Purpose

To get the recipient to read your CV.
It should be clear,

concise and straight to the point.
Simply telling the employer that you are worth having a look at.
The letter should be brief, no more than one page in length.
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What Should my Cover Letter Accomplish? Your cover letter should introduce

What Should my Cover Letter Accomplish?

Your cover letter should introduce the

main points of your CV (resume)
It should also help you to ‘sell’ your qualifications to the prospective employer.
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Header Emma Markley Human Resources Director St. Luke’s Medical Centre 729

Header

Emma Markley
Human Resources Director
St. Luke’s Medical Centre
729 Santa Paulina
Chicago, IL 60612
Dear

Ms. Markley,

Address your letter to a specific person. Ideally to the person who will interview you.
Look for the person’s name in company publications, or phone the organization and ask for the person’s name.

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Preliminary research Find out: - General job information - Desired qualifications

Preliminary research

Find out:
- General job information
- Desired qualifications and

skills
- Key values and words

Check with:
- Placement office files
- www
- trade journals, magazines and newsletters
- Directories
- Company literature

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Introductory Paragraph Your first paragraph should: Get the reader’s attention, stimulate

Introductory Paragraph

Your first paragraph should:
Get the reader’s attention, stimulate interest, and

be appropriate for the job you are seeking.
Make your goal clear to readers.
Preview the rest of your letter. Highlight the qualifications you will discuss throughout the letter.
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Introductory paragraph example Dear Mr./Ms. Last Name, I am applying for

Introductory paragraph example

Dear Mr./Ms. Last Name,
I am applying for

the job of a HR manager at XYZ.
You specify that you are looking for someone with strong experience and customer service skills. My skills and experience make me an ideal candidate for the position.
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Introductory paragraph example Dear Ms. Dew, I am very interested in

Introductory paragraph example

Dear Ms. Dew,
I am very interested in

the position of a Chief Accountant at XYZ, which was advertised in the Daily Nation yesterday.
My professional experience combined with  my diploma in Finance and Accounting makes me an exceptional candidate for this position. I have the real potential to become a key member of your organisation.
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Solicited Application Letters Letters written in response to an advertised job

Solicited Application Letters

Letters written in response to an advertised job opening.
It

is appropriate to mention where you learnt of the opening in the first paragraph.

I believe that my knowledge of public relations and my proven communication and leadership skills make me a strong candidate for the position of Media Relations Coordinator that was posted by the Delta Airlines Program.

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Unsolicited Application Letters Written to companies that have not posted a

Unsolicited Application Letters

Written to companies that have not posted a job

opening.
It is important to gain the reader’s attention and persuade them that you can contribute to the company’s goal.

As a member of one of the fastest growing publishing houses in the world, do you have an opening in your acquisition department for a recent college graduate with a major in English and publishing experience?

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Detailing Your Experience Show (don’t tell) employers your qualifications. Include specific,

Detailing Your Experience

Show (don’t tell) employers your qualifications.
Include specific, credible examples

of your qualifications for the position.
Use numbers, names of equipment you’ve used, or features of a project that may apply to the job you want.

As a banking representative at Bank One, I provided quality customer service while promoting the sale of products to customers. I also handled upwards of $20,000 a day and was responsible for balancing the bank’s ATM machine.

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Goals of the Body Paragraphs Highlight your strongest qualifications for the

Goals of the Body Paragraphs

Highlight your strongest qualifications for the position

for which you are applying.
Demonstrate how these qualifications will benefit the employer.
Refer employers to your enclosed CV/resume.
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Body paragraph sample The opportunity presented in this listing is very

Body paragraph sample

The opportunity presented in this listing is very

interesting, and I believe that my strong technical experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:
I have successfully designed, developed, and supported live use applications
I strive for continued excellence
I provide exceptional contributions to customer service for all customers
With a BS degree in Computer Programming, I have a full understanding of the full life cycle of a software development project. I also have experience in learning and excelling at new technologies as needed.
Please see my CV for additional information on my experience.
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Active Language Don'ts Don’t be vague in your descriptions. “I worked

Active Language Don'ts

Don’t be vague in your descriptions.
“I worked as

an agent at Airline.”
Don’t use weak verbs such as tried, hoped, attempted… ‘I attempted to attract customers.’
Don’t use sexist language: chairman, manpower…
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Using Active Language – Do’s Use concrete words to describe your

Using Active Language – Do’s

Use concrete words to describe your experience.
Use

present tense to discuss current activities and past tense for previous job duties or accomplishments.
Be as specific as possible in descriptions; list amounts and figures when you can.
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Organizing Your Letter In general, cover letters should be no longer

Organizing Your Letter

In general, cover letters should be no longer than

one typed page.
Organize your body paragraphs to emphasize your strongest and most relevant qualifications. Only include the two or three strongest qualifications from your resume.
Make it easy for readers to scan your letter by beginning each paragraph with a topic sentence.
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Concluding your letter I would welcome the opportunity to discuss these

Concluding your letter

I would welcome the opportunity to discuss these

and other qualifications with you. If you are interested, please contact me at (359) 7757645 any morning before 11:00 a.m. or feel free to live a message.

Conclude by asking for a personal interview.
Be flexible regarding a date and time for the interview.
Be specific about how the interviewer should contact you.
Include a thank you sentence.

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Concluding paragraph I can be reached anytime via email at john.donaldson@emailexample.com

Concluding paragraph

I can be reached anytime via email at john.donaldson@emailexample.com or

my mobile phone, 909-555-5555.
Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.
Sincerely,
Signature (for hard copy letter)
John Donaldson
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Mailing Your Letter With Your Resume/CV Coordinate the design of your

Mailing Your Letter With Your Resume/CV

Coordinate the design of your letter

with the design of your CV/Resume.
Be sure to send both to prospective employers; they both reveal different kinds of information about you.
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Key Points to Remember Appeal to company values, attitudes, goals, projects,

Key Points to Remember

Appeal to company values, attitudes, goals, projects, etc.
Elaborate

on the information in your resume/CV.
Provide evidence of your qualifications.
Proofread carefully for grammatical and spelling errors. The letter should be error-free.
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Chronological CV/Resume The most traditional method of summarizing employment. Education and

Chronological CV/Resume

The most traditional method of summarizing employment. Education and Work

experience - arranged chronologically.
Weak point – it can’t help you hide a recent position you’d rather forget you ever accepted.
http://europass.cedefop.europa.eu/en/documents/curriculum-vitae/examples
https://europass.cedefop.europa.eu/cvonline/cv.jsp?forward=before&localeStr=en_GB
http://resume.livecareer.com//builder/load.aspx#
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Points to Remember with Chronological CV/Resume You should ideally relate your

Points to Remember with Chronological CV/Resume

You should ideally relate your Work

History to your current targeted position.
You should have a stable Work History with few gaps and nothing to be ashamed about.
Your Work History should demonstrate a logical progression toward your current objective.
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Functional Resume/CV It can help you hide a past position that

Functional Resume/CV

It can help you hide a past position that you’d

rather forget.
Key feature: it highlights your skills and achievements without referring to any particular past position. Favourite with people who have something to hide.
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Points to Remember about a Functional Resume/CV You should use it

Points to Remember about a Functional Resume/CV

You should use it if

your Work History is repetitive and your past positions lack variety.
You should use it if your Work History is composed of differing kinds of position types that do not form a cohesive whole.
You might want to use it if you are dramatically changing careers. This allows you to emphasize your transferable skills.
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Points to Remember about a Functional Resume/CV You should use this

Points to Remember about a Functional Resume/CV

You should use this type

if your skills have been learned through schooling rather than work experience.
You should use this type if you are switching career tracks or returning to the workforce after a gap.
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Combination Resume (Transition Resume) Combines the best features of both of

Combination Resume (Transition Resume)

Combines the best features of both of the

former by allowing applicants to highlight their skills in one section and their Work History in another.
Points to remember: It can help you overcome some of the same difficulties a Functional resume can, while maintaining the comfortable structure of a Chronological Resume. However, it tends to abstract skills from experience which can call your expertise into question.
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Self-Preparation Before Writing What is your ideal position? What kinds of

Self-Preparation Before Writing

What is your ideal position?
What kinds of things do

you like doing?
Think about your favourite job in the past. What was it you liked about it so much?
Are there gaps in your employment?
Reasons for leaving each position.
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Do’s & Don’ts Do: Keep to one or two pages; Describe

Do’s & Don’ts

Do:
Keep to one or two pages;
Describe your main functions;
Emphasize

duties most relevant to present application;
Include any special recognition, accomplishments or projects you were involved with.
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Do: Describe your former/current employer, including size of company, type of

Do:
Describe your former/current employer, including size of company, type of industry,

etc.
Write about yourself in a positive light;
Strive to be concise and target your information to the employer.
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Don’t: Try to fit too much on the page. List personal

Don’t:

Try to fit too much on the page.
List personal information such

as marital status, race, age, etc.
Leave suspicious gaps in your Work History.
Include salary requirements (leave that until an interview or later).
Put a photograph on your CV/Resume.
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Don’t: Use negative expressions or comments about previous employers. Include any

Don’t:
Use negative expressions or comments about previous employers.
Include any health information.
Include

references (if not required)
Include reasons for leaving a previous job (save your reasons for the interview).
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The Graduates CV Show your strengths and minimize your weaknesses; Emphasize

The Graduates CV

Show your strengths and minimize your weaknesses;
Emphasize on your

studies and the relevant experience you have;
The CV should be formatted in a way so that straight after your personal details and the career statement, your education is listed.
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The Graduates CV The order in which you list your subjects

The Graduates CV

The order in which you list your subjects is

very important. Subjects, relevant to the position you are applying for, should be listed first;
Highlight any special marks or achievements in each subject.
Papers and projects prepared should also be mentioned.
http://resume.livecareer.com/builder/load.aspx?nc=686042.3# http://www.youtube.com/watch?v=epcc9X1aS7o
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Preparing for Job Interviews Prepare your physical appearance. Dress right for

Preparing for Job Interviews

Prepare your physical appearance.
Dress right for job interviews

– don’t wear anything too flashy, neat and clean are more important than the latest fashion.
Look professional without overdoing it.
Work out what you need to take with you – a copy of your CV, originals and copies of your qualification papers, copies of references, samples of your work…
http://www.kent.ac.uk/careers/interviews/nvc.htm
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Interviewing Methods Aptitude tests: designed to find your personality traits. Be

Interviewing Methods

Aptitude tests: designed to find your personality traits. Be honest

here, you can’t hide who you are.
IQ/Thinking tests: Work out your analytical and logical thinking patterns.
EQ tests: designed to find your emotional intelligence and decision-making capability.
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Interviewing Methods General Knowledge tests: include mathematical, grammar, spelling and general

Interviewing Methods

General Knowledge tests: include mathematical, grammar, spelling and general knowledge.
Panel

Job Interviews: the panel might consists of 2 people or it can be as many as 10. Be confident, don’t hesitate too long before you give an answer. Watch your posture and try not to fidget too much. Make eye contact.
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Interviewing Methods One on one job interviews: Easier to handle, more

Interviewing Methods

One on one job interviews: Easier to handle, more informal.

Relate to them as a form of conversation. You should ask questions and exchange information as you would during a normal conversation.
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Personality tests Myers-Briggs test http://www.humanmetrics.com/cgi-win/jtypes2.asp DISC Personality test https://discpersonalitytesting.com/free-disc-test/ The Big

Personality tests

Myers-Briggs test http://www.humanmetrics.com/cgi-win/jtypes2.asp
DISC Personality test https://discpersonalitytesting.com/free-disc-test/
The Big Five Personality test:

https://www.outofservice.com/bigfive/
Work Values test: https://www.123test.com/work-values-test/
Free IQ test: https://www.123test.com/iq-test/
Gardner Multiple intelligences test: VAK (Visual, Auditive, Kinesthetic) test https://www.psychologytoday.com/tests/iq/multiple-intelligences-learning-style-test
VAK (Visual, Auditive, Kinesthetic) test: http://www2.amk.fi/mater/kauppa_ja_talous/demand_forecasting/vak.php
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Handling Job Interview Questions Most interviews start with chit-chat type questions

Handling Job Interview Questions

Most interviews start with chit-chat type questions (ice-breakers)

– elaborate your answers and ensure that you don’t provide information giving bad impression.
Most questions will be graded towards finding a bit more about you: your previous employment or education, hypothetical “what if…” questions.
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Handling Job Interview Questions Give as much information as you can.

Handling Job Interview Questions

Give as much information as you can.
Tell interviewers

why, where, when and how.
Use samples to prove what you are saying – giving an example of a situation and how you handled it.
Be prepared for tough questions – don’t panic, they are to see how you handle a difficult situation.
http://www.youtube.com/watch?v=twHURauBm7k
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How to be successful at any job interview https://www.youtube.com/watch?v=twHURauBm7k

How to be successful at any job interview

https://www.youtube.com/watch?v=twHURauBm7k

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Samples of Questions and Some Advice on how to handle them

Samples of Questions and Some Advice on how to handle them

efficiently

How would you handle a difficult customer?
Don’t say that you have never had one. Use an example to demonstrate how you do that. Talk about an incident at a previous job, explain the situation, how you handled it and what the outcome was.

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Why should we choose you? Ask yourself why you applied, what

Why should we choose you?

Ask yourself why you applied, what

makes you perfect for this position, what can the company gain from hiring you, what have you got to offer, how would you handle this job.
Tell me about yourself: Split your answer into two, the professional and the personal level. Give a brief summary of your life – professional and personal with less emphasis on the past and more emphasis on the present and the future.
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What are your weaknesses? Don’t say “I don’t have any.” Say

What are your weaknesses?

Don’t say “I don’t have any.” Say

something relevant but not hugely important to the specific position and always add a positive.
Ex.: I haven’t had a lot of exposure to on-site maintenance, however I’m looking forward to being more involved in dealing with customers directly and learning their needs.
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What are your strengths? Customize your answer to meet the position

What are your strengths?

Customize your answer to meet the position

requirements, remember the things they asked for in the advertisement? Tell them your strengths but also demonstrate them and show how they would apply to this job.
Remember: Be prepared, maintain eye contact, ensure you have some questions to ask, keep calm and smile!
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E-mailing CVs Do you send it in the body of an

E-mailing CVs

Do you send it in the body of an e-mail

or as an attachment?
If sent in the body – create your CV in a plain text format (Window’s Word Pad or Notepad.
If it is a Word document, save it to plain text.
Align the text to the left.
Forget bolding or italicizing.
Choose a basic font - Times Roman, Arial or Courier are common examples.
.
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Make sure no line exceeds 72 characters. E-mail yourself a copy

Make sure no line exceeds 72 characters.
E-mail yourself a copy and

proof-read it.
Some disadvantages: opening an attachment can be time consuming for the employer; attachments can be corrupted; sometimes they are created in formats the employer cannot open.
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Ever wonder how many employers never got back to you because

Ever wonder how many employers never got back to you because

they couldn’t/wouldn’t open your CV?

Include your resume/CV in the body of your e-mail for easy reference but also attach a properly formatted version for later use if the employer wishes to pursue you as a potential employee.
Create your attachment in a format you know a large number of people will be able to access.
Word is good for most businesses, HTML files have the advantage of being almost universal as a text or document file.

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Serving your CV/Resume off the Web – might contain more information

Serving your CV/Resume off the Web – might contain more information

or examples of your work

You want to show employers you are a web savvy so you take your CV/Resume and turn it into a website – BIG MISTAKE to send an e-mail directing an employer to your website and a gross breach of business etiquette.
It is acceptable to include a link to your online CV as long as you also send a text copy with the e-mail.

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Ten Keys to a Dynamite CV/Resume Position Title and Job Description.

Ten Keys to a Dynamite CV/Resume

Position Title and Job Description.

Provide your title, plus a detailed explanation of your daily activities and measurable results. Tell the readers exactly what you’ve done – job titles are often misleading or their function may vary from one company to another.
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Clarity of Dates and Place – document your work history accurately.

Clarity of Dates and Place – document your work history accurately.

Don’t leave the reader guessing where you worked or for how long. If you’ve had overlapping jobs, find a way to pull them apart on paper, or eliminate mentioning one, to avoid confusion.
Detail – specify some of the more technical, or involved aspects of your past work or education. Have you performed tasks of any complexity, or significance? If so, don’t be shy.
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Proportion – give appropriate attention to jobs or educational credentials according

Proportion – give appropriate attention to jobs or educational credentials according

to their length, or importance to the reader.
For example, if you wish to be considered for a position at a bank, don’t write one paragraph describing your current job as a loan officer, followed by three paragraphs about your high school summer job as a lifeguard.
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Relevancy – confine your CV to that which is job-related or

Relevancy – confine your CV to that which is job-related or

clearly demonstrates a pattern of success. Concentrate on the subject matter that addresses the needs of the employer.
Nobody cares that your hobby is fishing, or you weigh 90 kilos, or that you belong to an activist youth group.
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Explicitness – leave nothing to the imagination. Don’t assume the reader

Explicitness – leave nothing to the imagination. Don’t assume the reader

knows that the VUM you attended is in South-East Europe, Bulgaria or that it means International University College, or that an “M.M.” is a Master of Music degree…
Length – fill up only a page or two. If you write more than two pages, it sends a signal to the reader that you can’t organize your thoughts.
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Spelling, Grammar and Punctuation – create an error-free document that is

Spelling, Grammar and Punctuation – create an error-free document that is

representative of an educated person. If unsure about the correctness of your writing (or if English is your second language), consult a professional writer or a copy editor.
At the very least, use a spell-check programme and always proof-read what you’ve written.
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Readability – organize your thoughts in a clear, concise manner. Avoid

Readability – organize your thoughts in a clear, concise manner. Avoid

long-winded sentences.
Overall appearance and Presentation – select the proper visual format, type style, and stationery. Write several drafts, and allow yourself time to proofread for errors. If you have someone whose opinion you trust, listen to what they have to say – even a simple critique is useful.
http://www.youtube.com/watch?v=YtBD-SnwwiU
http://www.youtube.com/watch?v=FWnVNJCQZIg&feature=related
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