How to write a business letter

Содержание

Слайд 2

YOU WILL LEARN kinds of letters parts of a business letter

YOU WILL LEARN

kinds of letters
parts of a business letter

business letter formats
rules of business letter writing

E-MAIL: SACCWASP@GMAIL.COM

Слайд 3

DECIDE WHAT LETTER YOU ARE GOING TO WRITE E-MAIL: SACCWASP@GMAIL.COM Formal

DECIDE WHAT LETTER YOU ARE GOING TO WRITE

E-MAIL: SACCWASP@GMAIL.COM

Formal letter

Informal letter

Formal

letter - should always be typed
Informal letter can be hand-written or typed
Слайд 4

WHAT PARTS SHOULD A BUSINESS LETTER CONTAIN? E-MAIL: SACCWASP@GMAIL.COM

WHAT PARTS SHOULD A BUSINESS LETTER CONTAIN?

E-MAIL: SACCWASP@GMAIL.COM

Слайд 5

PARTS OF THE LETTER E-MAIL: SACCWASP@GMAIL.COM Heading Inside Address Greeting Body Complimentary Close Signature Line

PARTS OF THE LETTER

E-MAIL: SACCWASP@GMAIL.COM

Heading
Inside Address
Greeting
Body
Complimentary Close
Signature Line

Слайд 6

BUSINESS LETTER FORMATS Block Format All the elements are aligned to

BUSINESS LETTER FORMATS

Block Format
All the elements are aligned to the left margin
There

are no indented lines

E-MAIL: SACCWASP@GMAIL.COM

Слайд 7

BUSINESS LETTER FORMATS Modified Block Format Return address, date, closing and

BUSINESS LETTER FORMATS

Modified Block Format
Return address, date, closing and signature start just

to the right of the center of the page or may be flush with the right margin
All body paragraphs begin at the left margin

E-MAIL: SACCWASP@GMAIL.COM

Слайд 8

BUSINESS LETTER FORMATS Semi-Block Format Similar to the modified block business

BUSINESS LETTER FORMATS

Semi-Block Format
Similar to the modified block business letter

style
The first line of each paragraph is indented

E-MAIL: SACCWASP@GMAIL.COM

Слайд 9

HEADING E-MAIL: SACCWASP@GMAIL.COM The heading of a business letter should contain

HEADING

E-MAIL: SACCWASP@GMAIL.COM

The heading of a business letter should contain the return

address followed by a line with the date.
The address format:
Company/Organisation
Number of building and name of the street
Post Town
Postcode
Country name
The date format: Month Day, Year (American Style) or Day Month Year (British Style).
Слайд 10

HEADING E-MAIL: SACCWASP@GMAIL.COM Example: Acme Explosives, Inc. 100-B Dry Gulch Alley

HEADING

E-MAIL: SACCWASP@GMAIL.COM

Example:
Acme Explosives, Inc.
100-B Dry Gulch Alley
Lonesome Coyote

AZ 85789
(602) 555-5555
July 14, 1997
Exercise 1
Write down the example of your address and the date of the letter.
Exercise 2
In pairs compare your addresses and dates.
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E-MAIL: SACCWASP@GMAIL.COM This is the address you are sending your letter

E-MAIL: SACCWASP@GMAIL.COM

This is the address you are sending your letter to.


It contains
the address of the person you are writing to,
the name of the recipient,
their title,
company name.
Address is always on the left margin.
Example:
Dr. Calvin Carson
Cross Country Coach
Dept. of Athletics
Colorado Community College at Cripple Creek
Cripple Creek CO 80678

INSIDE ADDRESS

Слайд 12

GREETING E-MAIL: SACCWASP@GMAIL.COM Always formal Begins with the word "Dear" Includes

GREETING

E-MAIL: SACCWASP@GMAIL.COM

Always formal
Begins with the word "Dear"
Includes the person's last

name
Ends in a colon (American Style)
Ends in a comma (British Style)
It is always on the left margin.
Слайд 13

BODY E-MAIL: SACCWASP@GMAIL.COM Each new paragraph is indented in the semi-block

BODY

E-MAIL: SACCWASP@GMAIL.COM

Each new paragraph is indented in the semi-block format
The block

and modified block format have all lines of the body to the left margin
Skip a line between paragraphs
Skip a line between the greeting and the body
Skip a line between the body and the close
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INTRODUCTORY PARAGRAPH E-MAIL: SACCWASP@GMAIL.COM Outline the purpose for the letter Write

INTRODUCTORY PARAGRAPH

E-MAIL: SACCWASP@GMAIL.COM

Outline the purpose for the letter
Write the reason

of the letter
Found the summary of the letter
Display the intentions of the letter
Слайд 15

INTRODUCTORY PARAGRAPH E-MAIL: SACCWASP@GMAIL.COM Exercise 3 What is the letter about?

INTRODUCTORY PARAGRAPH

E-MAIL: SACCWASP@GMAIL.COM

Exercise 3
What is the letter about?
What's wrong with the

letter?
Is there an introduction?
Слайд 16

MAIN PART E-MAIL: SACCWASP@GMAIL.COM The main part of the body of

MAIN PART

E-MAIL: SACCWASP@GMAIL.COM

The main part of the body of the letter

will expand upon the introductory paragraph and the individual can extend their thoughts and feelings further when it comes to the letter.

Exercise 4
Where is the main part?

Слайд 17

COMPLIMENTARY CLOSE AND SIGNATURE LINE E-MAIL: SACCWASP@GMAIL.COM In the semi-block and

COMPLIMENTARY CLOSE AND SIGNATURE LINE

E-MAIL: SACCWASP@GMAIL.COM

In the semi-block and modified block

formats begin in the center
In the block letter format begin at the left margin
Close begins with a capital letter and ends with a comma
Skip from one to three spaces
Type in the signature line
Add the name of the person signing the letter
Sign the name in the space between the close and the signature line
Use blue or black ink
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COMPLIMENTARY CLOSE Best regards, Best wishes, My best, Regards Respectfully, Respectfully

COMPLIMENTARY CLOSE

Best regards,
Best wishes,
My best,
Regards
Respectfully,
Respectfully yours,
Sincerely,
Sincerely yours,

Thank you,
Yours respectfully,
Yours sincerely,
Yours truly,
With

appreciation,
With gratitude,
With sincere appreciation,
With sincere thanks,
Слайд 19

COMPLIMENTARY CLOSE AND SIGNATURE LINE E-MAIL: SACCWASP@GMAIL.COM Exercise 5 Where are

COMPLIMENTARY CLOSE AND SIGNATURE LINE

E-MAIL: SACCWASP@GMAIL.COM

Exercise 5
Where are the close and

the signature line?
Try to rewrite the letter.
Слайд 20

CHECK THE RESULTS E-MAIL: SACCWASP@GMAIL.COM Adopted from: A business letter –

CHECK THE RESULTS

E-MAIL: SACCWASP@GMAIL.COM

Adopted from: A business letter – Try -

Activities © BBC | British Council 2006
Слайд 21

E-MAIL: SACCWASP@GMAIL.COM Exercise 6 Guess Business Letter Formats

E-MAIL: SACCWASP@GMAIL.COM

Exercise 6
Guess Business Letter Formats

Слайд 22

CHECK THE RESULTS E-MAIL: SACCWASP@GMAIL.COM Modified Block Format Block Format Semi-Block Format

CHECK THE RESULTS

E-MAIL: SACCWASP@GMAIL.COM

Modified Block Format

Block Format

Semi-Block Format

Слайд 23

E-MAIL: SACCWASP@GMAIL.COM EXERCISE 7 You are Head of Department of Chemistry

E-MAIL: SACCWASP@GMAIL.COM

EXERCISE 7

You are Head of Department of Chemistry at the University of

Oxford. You have been in touch with an IT Training company about training for some of your staff. You have now received information about the training but need to change some of the details. Think of what kind of changes you might need to make (for example, the number of people taking the training course).
Write the letter (140 – 200 words) to the Head of IT Training company Mr. J. Sallivan about changes that you need.
Слайд 24

REFERENCES A business letter – Try - Activities © BBC |

REFERENCES

A business letter – Try - Activities © BBC | British

Council 2006.
Retrieved from https://www.teachingenglish.org.uk/article/a-business-letter
Business letter
Retrieved from http://englishplus.com/grammar/00000149.htm
Purdue OWL: Basic Business Letters
Retrieved from https://owl.english.purdue.edu/owl/resource/653/01/
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