Chapter 6. Conclusion of Business

Содержание

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www.themegallery.com Basic Knowledge Concerned Letter-writing Guide Other Commonly Used Expressions and

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Basic Knowledge Concerned

Letter-writing Guide

Other Commonly Used Expressions and Sentences

Sample Letters

Practical Training

Part One

Part Two

Part Three

Part Four

Part Five

Contents

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Inquiry-offer-counter offer 1-counter offer 2-counter offer 3-………-Acceptance/Confirmation Acceptance/Confirmation??? Frim offer-Acceptance-the deal

Inquiry-offer-counter offer 1-counter offer 2-counter offer 3-………-Acceptance/Confirmation
Acceptance/Confirmation???
Frim offer-Acceptance-the deal is concluded
Non

firm offer-Acceptance-Confirmation of Acceptance-the deal is concluded
4 steps to write the acceptance/confirmation
Useful expressions and sentences

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An acceptance or a confirmation is in fact an unreserved assent

An acceptance or a confirmation is in fact an unreserved assent

of the buyers or the sellers. who after mutual negotiations are willing to enter into a contract in accordance with the terms and conditions agreed upon. A deal is concluded when the seller's firm offer is accepted by the buyers or when a non-firm offer, after being accepted by the buyers is confirmed by the sellers. In cases where the buyers have made a counter-offer, or taken the initiative by placing a firm order or a firm bid with the sellers, containing all the necessary terms and conditions, the seller's, acceptance concludes the deal. Very often it is only after the exchange of a number of letters, telephones or telexes or faxes or emails that the two parties come entirely to terms. In such a case the buyers, when finally placing their formal order, would confirm the terms and conditions agreed upon for the seller's acceptance.
After acceptance and confirmation, a Contract or Sales Confirmation-the latter being the name for routine contract in our foreign trade practice-is made out, generally by us as the sellers, and signed by both parties.
The Contract or the Sales Confirmation must contain all the particulars agreed upon during the course of negotiation, but the Contract contains also such conventional clauses as inspection and claims, arbitration and force majeure, etc. In case of dispute, this is the only authentic document on which judgment is based.
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www.themegallery.com Part One An acceptance is a fact that the buyers

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Part One

An acceptance is a fact that the buyers or

sellers agree completely to all the terms and conditions in an offer (or a counter-offer as a new offer). If the offer is a firm offer, a deal is concluded after acceptance. If the offer is a non-firm offer, a deal is not concluded until the acceptance is confirmed by the buyers or sellers.
In a letter for acceptance or conformation, all the necessary terms and conditions may need a further confirmation/check from both sides.

1. Acceptance and Confirmation

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www.themegallery.com Part Four Sample 1 (1) The Buyer Accepting an Offer

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Part Four

Sample 1 (1)

The Buyer Accepting an Offer

Dear Sir

or Madam:
Thank you for your letter of May 13, 2007 concerning1 our order for T-shirts.
We are pleased to accept your offer and confirm this order with the following particulars2:
Commodity: T-shirt
Price: US$80 per dozen CFR Seattle
Specification: S, M, and L equally assorted3
Quantity: 2000 dozens
Packing: half a dozen packed in a cardboard box, six dozens to a carton
Payment: by irrevocable L/C at sight
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www.themegallery.com Part Four Sample 1 (2) Delivery: within 50 days after

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Part Four

Sample 1 (2)

Delivery: within 50 days after receipt

of the covering L/C
Insurance: to be covered4 by the buyer
Please prepare the sales contract in both English and Chinese versions. After signing the contract we will apply for the issuing5 of the L/C in your favor6 and trust you would receive it soon.
We hope this initial deal will result in future transactions between us. Your quick answer will be appreciated.
Sincerely yours,
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www.themegallery.com Part One 2. The Main Contents of an Acceptance/Confirmation Letter

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Part One

2. The Main Contents of an Acceptance/Confirmation Letter

(1) Thanking the

senders for their offers/counter-offers or acceptance
(2) Declaring that you accept the offer or confirm the acceptance from the
senders and stating that you would like to conclude business with the senders
according to the terms and conditions agreed upon (listing all the terms and
conditions agreed upon in detail)
(3) Stating that you have enclosed an order form, a contract confirmation, or a
sales confirmation and asking for the returning of one copy duly signed for
your file (It may be not necessary however if a signed copy is not needed.)
(4) Expressing your hope that the transaction would be conducted smoothly and
successfully, and that business would be expanded in the future
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www.themegallery.com Part Two

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Part Two

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www.themegallery.com Part Two

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Part Two

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www.themegallery.com Part Two

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Part Two

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www.themegallery.com Part Two

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Part Two

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Part Two

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www.themegallery.com Part Three Expressions (1) 1. with the view of sth.,

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Part Three

Expressions (1)

1. with the view of sth., with a view

to doing sth. 以……为目的, 本着……的宗旨
2. finalize a transaction, put the deal through, close the deal, conclude a
business, come to the conclusion, come to terms, reach an agreement 达成
交易/协议
3. as an exception 破例
4. initiate business with sb. 开始与某人的贸易
5. confirm the following order 确认下述订单; confirm an order 确认订单
6. Enclosed please find..., Enclosed you will find... 随函附上……,请查收｡
7. initial order 首次试订
8. accept an offer/order/quotation 接受发盘/订单/报价
9. place/book a trial order with sb. 向……试订货
10. as per sample 按照样品
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www.themegallery.com Part Three Expressions (2) 11. for one’s file/record 供某人存档 12.

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Part Three

Expressions (2)

11. for one’s file/record 供某人存档
12. Please be assured that...,

We assure you that 兹保证,请放心……
13. confirm supply of... at the prices stated in... 确认按……中规定的价格供
应……
14. reference to 关于
15. make confirmation by return for doing sth. 回信确认做某事
16. result in..., lead to... 最终会……, 结果将会……
17. in duplicate 一式两份; in two originals 原件两份
18. on the same terms as before 按照以往的条件
19. confirm your acceptance of... 确认贵方对……的接受
20. set forth 规定
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www.themegallery.com Part Three Typical Sentences (1) 1. With reference to the

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Part Three

Typical Sentences (1)

1. With reference to the faxes exchanged between

us in the last few days, we
are pleased to have been able to finalize the following transaction with you.
2. In reply, we confirm to sell you... on the following terms and conditions.
3. We hope this initial deal will result in future transactions between us.
4. As a result of the exchange of letters between us, we have now come to the
conclusion.
5. It is only in view of our long established business relationship that we accept
your counter-offer.
6. A good beginning makes a good ending. We hope that from now on we will
enjoy business relations that are profitable to both of us.
7. Though our negotiations have been lengthy and on-and-off, we have finally
reached a satisfactory agreement.
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www.themegallery.com Part Three Typical Sentences (2) 8. After long and friendly

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Part Three

Typical Sentences (2)

8. After long and friendly discussions, now we

have concluded a business.
9. Although the prevailing quotations are somewhat higher, we will accept the
order on the same terms as before with the view to encouraging business.
10. We have been able to confirm the following order with you at your revised price.
11. We confirm having placed an order with you for 1500 tons of soybeans.
12. We now confirm our acceptance of your offer.
13. Although your price is below our level, we accept, as an exception, your order
with a view to initiating business with you.
14. We assure you of the punctual execution of your order.
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www.themegallery.com Part Three Typical Sentences (3) 15. Before we draft the

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Part Three

Typical Sentences (3)

15. Before we draft the contract, let’s examine

the details.
16. We trust that the current business is only the beginning of a series of
transactions in the future.
17. We look forward to receiving further orders from you.
18. Taking the quality into consideration, we accept your offer although your price
is somewhat higher than those of other manufacturers.
19. This transaction, though small in amount, marks the beginning of our formal
business relationship.
20. We thank you very much for your initial order and hope that this may be the
beginning of long and friendly relations between us.
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www.themegallery.com Part Four Dear Sirs, We have received your letter of

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Part Four

Dear Sirs,
We have received your letter of July 20, 2007

informing us that you have accepted our offer. Thank you very much.
In reply, we confirm to sell you 200 boxes of steel screws on the following terms and conditions1.
Price: US$300 per box FOB Guangzhou
Quantity: 200 boxes
Packing: loose2 in boxes of 5kg net
Shipment: to be effected from Guangzhou to London before September 30, 2007
Payment: by confirmed irrevocable Letter of Credit payable by draft at sight to be opened at least 30 days before the time of shipment
We are pleased to have finalized this business with you and expect that we can expand the trade between us in the future.
Yours faithfully,

The Seller Confirming an Acceptance

Sample 2

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www.themegallery.com Part Four Dear Sir or Madam: We thank you for

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Part Four

Dear Sir or Madam:
We thank you for your letter of

May 23, 2007 giving us a counter-offer for 2000 sets of tools.
Although your price is below our level, we have finally decided to accept your counter-offer of US$3.50 per set CIF Guangzhou with a view to initiating1 our business with you at an early date.
In addition, we would like to make the following details2 for your confirmation.
Packing: in cartons
Insurance: to be covered by the seller for 110% of the invoice value against All Risk &
War Risk3
We are waiting for your confirmation by return.
Sincerely yours,

Sample 3

The Seller Accept a Counter-offer

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www.themegallery.com Part Four Dear Sirs, We hereby confirm having placed with

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Part Four

Dear Sirs,
We hereby confirm having placed with you an

order for 2000 sets of tools, subject to1 the terms stated below
Price: US$3.50 per set CIF Guangzhou
Quantity: 2000 sets
Packing: in cartons
Insurance: to be covered by the seller for 110% of the invoice value against All Risk & War Risk
Shipment: prompt shipment2, sailing direct to port of destination, transshipment allowed3
Payment: confirmed irrevocable Letter of Credit payable by draft at sight
Enclosed pleased find our order No.1234.
Yours sincerely,

Sample 4

A Reply to the Letter of Sample 3 (The Buyer’s Confirmation)

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www.themegallery.com Notes Sample 1 Sample 2 1. concern v. 关系到 “to

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Notes

Sample 1

Sample 2

1. concern v. 关系到
“to whom it may concern”意思是

“致相关人员”｡介绍信的抬头,不指定要称呼的具体单位
或人,这种称呼对谁都可以用｡
as concerns 关于
e.g. As concerns order No.200 ... 关于第200号合同……
2. particular n. 细节,详细的情况(一般用复数形式)
in particular 特别,尤其
3. assorted adj. 各式各样的,搭配好的
4. cover v. 投保
5. issue v. 开立
6. in your favor 以贵方为受益人

1. terms and conditions 交易条件,合同条款
2. “loose” 这里指“散装的”｡

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www.themegallery.com Notes Sample 3 Sample 4 1. initiate v. 开始,着手 2.

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Notes

Sample 3

Sample 4

1. initiate v. 开始,着手
2. detail n. 详细情况 (一般用复数)
in

detail 详细地,逐一地
3. to be covered by the seller for 110% of the invoice value against All Risk & War Risk
由卖方按发票金额的110%投保一切险和战争险

1. “subject to” 这里指“按……”, “以……为条件”
2. prompt shipment 立即装运
3. transshipment allowed 允许转船
4. Enclosed pleased find our order No.123.
随函附上第123号订单,请查收｡

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Specimen Letter 1 Guangzhou, February 13, 2008 Dear Sirs, We refer

Specimen Letter 1

Guangzhou, February 13, 2008
Dear Sirs,
We refer to

your fax of February 12 and are pleased to confirm having sold to you 50 long tons of Gum Rosin on the terms and conditions agreed upon.
We enclose our Sales Confirmation No. CF123 in duplicate, a copy of which please countersign and return to us for our file.
Yours sincerely,
Encl.: As stated
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Specimen Letter 2 Shanghai, November 16, 2010 Dear Sirs, We thank

Specimen Letter 2

Shanghai, November 16, 2010
Dear Sirs,
We thank you

for your letter of September 6 confirming your order for 40 long tons Talc in Jumps.
Price: S... per long ton, CIF Liverpool Packing: in single gunny bags of about 50 kgs. net each.
Although the current market price is a little bit higher, we accept the order on the same terms as before with a view to encouraging business As requested in your previous letter, we enclose our Sales Confirmation No.231 in quadruplicate. Please send back one copy duly signed.
Please rest assured that your order will receive our careful attention.
Yours faithfully,
Encl.
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Specimen Letter 3 Singapore, June 8, 2011 Dear Sirs, We refer

Specimen Letter 3

Singapore, June 8, 2011
Dear Sirs,
We refer to our

letter of 23 ult. and your fax 6th inst., we have pleasure in confirming the following order: Commodity: Mou Tai ChiewAlcohol Content: 45%~60%
Capacity: 500 grams per bottle
Quantity: 100 dozen
Price: S... per doz. CIF Antwerp
Packing: In cases of 24 bottles
Shipment: October, 2011
The relative letter of credit will be airmailed soon and you are required to ship the above lot by the first available steamer upon receipt of our L/C.
Thank you in advance for your prompt attention, we remain.
Yours faithfully.
xxx
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Specimen Letter 4 Dear Sirs, We are pleased in sending you

Specimen Letter 4

Dear Sirs,
We are pleased in sending you

the attached Order Confirmation No.350 covering our recent purchase from you of 1,500 pieces of Mulehides.
We are going to buy this parcel for our own account, so as to distribute the hides among several prospective buyers. They are accustomed to buying hides from the Argentine, but we think we shall he able to persuade them to try your material. If the quality represented by your initial consignment turns out satisfactory, we can assure you of repeat orders.
Yours faithfully,
Encl.
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Specimen Letter 5 Glasgow, February 7, 2011 Dear Sirs. We are

Specimen Letter 5

Glasgow, February 7, 2011
Dear Sirs.
We are pleased to

have made with you an order for 200 metric tons of Groundnut Oil. Enclosed please find our order sheet and the relative credit will be telexed to you within the next few days.
Our buyers have agreed to allow partial shipments for this order, which will enable you to make shipment within the three months from April to June. If you could spread out shipments by forwarding a proportionate quantity each month instead of making the whole lot of 200 metric tons be congested into the same month, it would be of much assistance to our customers. It might interest you to know that the buyers concerned are among the leading importers of edible oils in this city. It is very likely that they might want to duplicate their order before the month is out.
Thank you for your cooperation. We hope we will have more businesses in the future.
Yours faithfully,
Encl.
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Specimen Letter 6 Dear Sirs, We refer to the recent exchange

Specimen Letter 6

Dear Sirs,
We refer to the recent exchange of

faxes between us and are pleased to confirm having concluded with you a transaction of S0) metric tons of groundnut kernels.
Enclosed is our Sales Contract No. 9181 in duplicate in which please countersign and return one copy to us for our file. We trust you will open the relative L/C at an early date. As regard additional quantities we are working, we will let you have an offer sometime next week.
Yours faithfully,
xxx
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Specimen Letter 7 Dear Sirs, We hereby confirm having sold to

Specimen Letter 7

Dear Sirs,
We hereby confirm having sold to

you the goods under mentioned, subject to the terns stated below:
Quantity: 3,000 tons
Description: Canned Oat of our usual standard, America
Price: $50 per ton CIF New York
Weight: net delivered
Tare: Actual
Shipment: Prompt shipment, sailing direct to port of destination, transhipment not allowed
Payment: By an irrevocable letter of credit payable against presentation of shipping documents
Insurance: Marine insurance to be covered by us
Conditions: We agree to settlement of disputes by... arbitration. No claim can entertained unless made within 10 days of arrival of goods at the port of destination.
Remarks: Kindly sign and return one copy, each of the original and duplicate here of evidence of your acceptance.
Yours faithfully,
Encl: as stated.
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Specimen Letter 8 London, June 28. 2011 Dear Sirs, We acknowledge

Specimen Letter 8

London, June 28. 2011
Dear Sirs,
We acknowledge the receipt

of your letter of the June 18, for which we thank you. Since then a number of telexes have been exchanged resulting in our purchase from you of the following:
5,000 pcs of Cowhides f 50 per pc. CIF London
These 5,000 pcs CIF of Cowhides are to be packed in two lots, 2,000 and 3,000 and shipped on separate Bills of Lading as they are intended for two different customers.
Please mark the bales with the Lot Number as given in the enclosed Order Sheet. It is necessary to take good note of this lest the parcel should be mixed up on landing.
Yours faithfully,
xxx
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Технология изготовления и контроля гипериммунных и диагностических сывороток, антигенов, антибиотиков, бактериофагов

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