Financial Accounting Training program

CO structures
General ledger

Day 2

Day 1

General ledger cont.
Accounts payable
Accounts receivable
Credit control

Cash management
Processing external payments
Processing IG payments (In-house cash)
Using electronic bank statement

Day 3

ledger
6. Accounts Payable
7. Accounts Receivable
8. Cash management
9. Period end postings

Accounts receivable
Cash management
Each section includes information of its master data, postings and reports. In this training we will also discuss the FI/CO integration with other modules and controlling cost objects.
The last update of this can be found from Kronodoc with document number: DAAB042387

ledger
6. Accounts Payable
7. Accounts Receivable
8. Cash management
9. Period end postings

Business controlling
15c Treasury
15d Real estate

The purpose of key process Business control (15b) is to make and develop financial analysis of business performance and accurate and relevant budgets and forecasts as well as support business decision-making and propose actions according to set targets.

The purpose of key process 15a is to :
Comply with legal requirements and get the financials accounts certified
Enable the corporation, the shareholders and the management to produce and monitor business plans with relevant, true and fair financial information

ledger
6. Accounts Payable
7. Accounts Receivable
8. Cash management
9. Period end postings

reports like the balance sheet and the profit and loss statement. This is external reporting which must meet certain standards and conform with legal requirements.
Financial accounting (FI) includes: G/L accounting, Accounts payable, Accounts receivable and Asset accounting.
Controlling (CO) represents the internal accounting for managing and checking the enterprise operation. The CO module includes Cost center accounting, Profit center accounting and Profitability analysis.

center

Cost center

Work center

Storage location

Sales organization

Distribution channel

Division

Purchasing
organization

Sales area

and it defines the limit of sales and market information that can be reported together in CO-PA.

In the WE global template it was decided to use only one operating concern, i.e. all sales and market information can be analysed together in CO-PA.

One or more controlling areas can be assigned to an operating concern.

As it was decided to use only one controlling area it means that we will have a one to one relationship between the operating concern and controlling area.

When data is transferred to CO-PA the system derives the operating concern from the controlling area which in turn is derived from the company code.

an SAP System. Clients have their own master records and set of tables.

All entries made or data processing carried out is only saved per client.

The client key is entered when you log on to the SAP system.

Specifications made, or data entered at this level are valid for all company codes and for all other organisational structures, i.e. these specifications or this data only have to be entered once.

The client is the highest level in the SAP System hierarchy.

accounts
Company code
Credit control area
Dunning area
Cost center structure
Profit center structure
Controlling objects (e.g. WBS element, internal order…)

of a group of general ledger accounts.
The chart of accounts is used and assigned to several company codes in Wärtsilä.
For each G/L account, the chart of accounts contains the account number, the account name and other technical information.
Wärtsilä use the operative chart of accounts (1000) for the financial accounting and cost accounting. The Wärtsilä global operative chart of accounts is defined to following account groups.
B/S accounts 1000000 – 2999999
P/L accounts 3000000 – 8999999
Financial statement versions to meet various reporting requirements, e.g. 2000 for monthly reporting and 1000 & 1001 for interim closing.
Financial statement versions:
1000 Hyperion Metrafa with operative chart of accounts
1001 Hyperion Metrafa with consolidated chart of accounts
2000 Hyperion WNS2000 with operative chart of accounts

complete self-contained set of accounts can be drawn up for purposes of external reporting.
This includes recording of all relevant transactions and generating all supporting documents required for financial statements.
Company codes are assigned to one controlling area (1100 Wärtsilä Corporation)

Business processes
(ABC) Not in scope!
What kind of costs and where have they occurred in our organisation?
Production orders
Material valuation
What does producing a
product cost our
organisation?
market segments
market view of
profitability
In which market
segments are we
successful?
Profit centers
Internal view of
profitability
How profitable are
our organisational areas?

organise costs (and revenues) incurred according to their type (classification)

Central
control

Each business transaction relevant to cost accounting provides the CO component with information for the cost element, and for the account assignment object itself (cost center, internal order etc).

The numbering and naming of the primary cost elements are identical to the general ledger (G/L) accounts. (Value flow from FI module to CO module.) (Display cost element: KA03)

Secondary cost elements are used for re-allocation of costs as statistical postings within the CO module. Therefore no corresponding financial posting exists within the FI module for secondary cost element postings. (Display cost element: KA03)

Cost element groups are used to combine cost elements of the same type and to create reports. (Display cost element group: KAH3)

organise costs according to where they are incurred in the organisation

Central
control

The posting and assignment of costs to cost centers enables internal accounting and is also a requirement for using the other CO components.

A basic requirement for CCA is that a standard hierarchy that reflects the whole structure of all cost centers in the controlling area is created. (Display standard hierarchy : OKENN) Alternative hierarchies for reporting purposes can also be used. (KSH3)

Cost centers are grouped together into cost center groups to provide summary cost information. (KSH3)

The cost centers are mainly defined according to division and area of responsibility.

Only costs can be booked on a cost center.

Every cost center has to be linked to a profit center (many cost centers to one profit center, but not vice versa).

system is
based on the
following structure:
Engine Division 10000-19999
Marine Business 20000-29999
Power Business 30000-39999
Service Business 40000-49999
Administration 90000-99999

in SAP but some things are common for them all.

Local
control

Cost allocation methods are used as a posting aid.

Primary postings are collected on an allocation cost center.

Costs are allocated during period-end closing using a key defined by the user (number of PC’s, telephone units, employees, fixed sum, fixed percentage etc).

A cycle is used to define the allocation.

The allocation can be reversed.

In the global template phase of the WE project it was decided that the cost allocation method that will be used is assessment. (KSU5)

assessment has the following features

Local
control

Primary and secondary costs can be reposted.

The original cost elements are summarized into assessment cost elements (secondary cost elements).

Line items are posted for the sender as well as the receiver.

Assessment will be used for allocating Management fee, Sonad fee, HR allocations etc.

that are provided by one or more cost centers within the company. (Display Activity Type: KL03)

Central
control

If a cost center provides activities to other cost centers the cost of the resources needs to be allocated to the receivers of the activity.

The internal activity is allocated using the secondary cost element specified in the master data of the activity type.

A typical activity type quantity used is hours.

The price of the activity is specific for the cost center and you can have different activity types with different prices for the same cost center.

Activity types will be used for allocating wages of maintenance done by service engineers (engineering, installation, commissioning, supervision etc).

be assigned to cost centers, internal orders and profit centers. (Display statistical key figures: KK03)

Central & Local
control

Used as allocation key (tracing factor) in cost allocations (assessments).

Typical examples of statistical key figures are number of persons, number of PC’s and square meters.

Statistical key figures can be defined as
Fixed values key figures that carries over the measurable quantity from period to period until it is changed, i.e. should be used when quantity is relatively constant over time.
Total values key figures that are not transferred to subsequent periods but must be entered individually for each period, i.e. should be used when quantity is fluctuating over time.

controlling module that can be used for many different purposes to monitor costs. (Internal Order Create: KO01, Change: KO02, Display: KO03)

Local
control

Overhead cost orders for monitoring costs that are incurred for a certain purpose, such as social costs, marketing campaign, training costs, environmental costs etc.

Investment orders for monitoring costs that are incurred for an asset under construction, such as a building, warehouse etc.

The internal order can be statistical or real
Statistical means that the real costs are booked on the cost center and the postings to the internal order is statistical and for information purposes only (for example many trucks on one cost center).
Real means that real costs are booked on the internal order which is settled (periodically or in full) to a settlement object (cost center, internal order, asset).

planned to use Internal orders in the WE template for the following purposes

Local
control

Smaller R&D Projects (real order) (bigger in PS)
Social costs (real and/or statistical order)
Investment orders (real order)
Investment orders (statistical order) (one time acquisitions)
Real estate orders (statistical order)
Special cost follow-up purposes; marketing, training (statistical order)
Environmental costs (statistical order)
Nonconformity costs (real order)

Own order types and number ranges will be used.

can be settled to the settlement object (cost center, internal order, project, asset, G/L account or profitability segment) periodically or in full. In full means that any costs posted to the order that not already have been settled will be settled.
If the real internal order is not settled you only see the costs on the profit center to which the internal order has been assigned when the order was opened.
When the real internal order is settled the costs are “zeroed” on the internal order and settled to the settlement object, for instance a cost center. (Chosen in the settlement rule.)
If the cost center in the settlement rule is assigned to a different profit center than the profit center the internal order originally was assigned to, the transactions will be re-posted.

Local
control

analyse how profitable different areas within the organisation are

Central
control

A basic requirement for PCA is that a standard hierarchy that reflects the whole structure of all profit centers in the controlling area is created. (Display standard hierarchy: KCH6N) Alternative hierarchies for reporting purposes can also be used. (KCH3)

Profit centers are grouped together into profit center groups to provide summary profit information for different areas within the organisation. (KCH3)

The profit centers are mainly defined by division and product lines according to profit responsibility.

Both revenues and cost can be booked on a profit center.

Different profit center valuation views are used to enable intra unit transactions (transfer prices) between different profit centers.

system is
based on the following structure:
Engine Division 10000-19999
Marine Business 20000-29999
Power Business 30000-39999
Service Business 40000-49999
Administration 90000-99999

analyse what it costs to produce a product

Local
control

Product cost planning (CO-PC-PCP) enables you to estimate the costs to produce a product.

Cost object controlling (CO-PC-OBJ) collects the costs incurred during production of the product. During the period end closing cost object controlling calculates work in process (WIP) and variances as output, quantity, price and remaining variance.

Actual costing (CO-PC-ACT) calculates actual product costs at the end of the period and transfers the result into the material master data as a weighted average price. Goods movement and the values connected with these are collected in the material ledger.

data is used in CO-PC

Central
control

Material master - Contains data that represents the product, assembly and raw material.

Bill of Material (BOM) - A complete component list for a product or assembly.

Work Center - The physical location where an operation is performed. Each work center is assigned to a cost center.

Routing - Describes a sequence of process steps and determines the activity quantities used by cost center accounting.

profitability of different market segments and hereby support market oriented decision making. (Execute Report: KE30)

Central
control

CO-PA is a multidimensional reporting tool, like a cube, that can be used to analyse data for any market segment and any profitability measure that has been defined during the configuration.

The market segments are defined by different characteristics such as customer, product, country, geographical area etc. and characteristic values such as customer number etc.

By defining value fields such as gross revenue, cost of goods sold, discounts etc. and combining these with the characteristics and characteristic values you get a complete profitability segment.

define
Characteristics
Characteristics values
Value fields

to
profit centers

Cost centers
connected to
key processes

Posting of costs

Posting of revenues

WBS elements are also used as cost objects to collect costs related to a certain step or task in a project hierarchy.
WBS elements are a hierarchical outline of an undertaking described in the project definition. The work breakdown structure (WBS) is the basis for the organization and coordination of a project. The WBS elements are created and managed in the Project system module.

Activities are used as cost objects to collect costs related to a certain task in a hierarchy. A full project network number consist a network and activity number, e.g. 4000707 0010.

Network Activity

General ledger
6. Accounts Payable
7. Accounts Receivable
8. Cash management
9. Period end postings

account, an controlling cost object is identified for the expense. Typically expense postings to the G/L result in cost postings to CO.
Therefore, all data relevant to cost flows automatically to Controlling from Financial Accounting. At the same time, the system assigns the costs and revenues to different CO account assignment objects, such as cost centers, business processes, projects or orders. The relevant accounts in Financial Accounting are managed in Controlling as cost elements or revenue elements. This enables you to compare and reconcile the values from Controlling and Financial Accounting.
The FI integration to CO is also initiated from Asset accounting through depreciation postings.
Accounting documents are also automatically created in Materials Management (MM) and Sales & Distribution (SD).

000

Accounts Payable
/ Vendor

200

1) Goods receipt

Purchases
4200 000

200

200

200

2) Invoice receipt

MM
Purchase order

Purchase order

FI
No document

Purhcases contra
4200 900

200

200

Automatic postings

R = Reconciliation account
* first posted to 2510 800, in month-end re-posted to 2510 820 if still open

you can check the accounting documents for a purchase
order.
With transaction ME2K you can list purchase orders for a account
assignment.

consumption (incl.goods issues) and costs for purchases not going to stock on separate accounts. This is a legal requirement in eg Finland and in Italy, since it is legally required to report total purchases from accounting reports.

order Goods issue

SD
Billing document

Inventory finished goods
1320 000

Goods issue
COGS 4030 200

220

220

Sales

Accounts Receivable
/ Customer

300

300

the document
flow function.

From the document flow you
can monitor the whole flow the
order creation to invoice clearing.

General ledger
6. Accounts Payable
7. Accounts Receivable
8. Cash management
9. Period end postings

postings
Park G/L account document
Reversal
Clearing

is always needed by the general ledger to determine the account's function
You can display the settings for an G/L account with transaction: FSP0, ZCOA
You can display the Chart of Accounts with transaction: S_ALR_87012326
You can display a list of G/L accounts with transaction: S_ALR_87012328, ZCOA
You can display the Account assignment manual with transaction: S_ALR_87012330

Two-character numerical key that controls the entry of line items. The posting key determines:
Account type
Debit/credit posting
Layout of entry screens
E.g. 40 = Debit and 50 = Credit posting
Display posting keys with transaction:
OB41

document type has the following functions:
Differentiating between business transactions, identifying the nature of the business transactions. Document type can be used as key in reporting and in follow-up.
Controlling the postings to account types (e.g. vendor, customer, G/L accounts, asset)
Document types and number ranges are common for all companies in the same client for Wärtsilä corporation. The document numbers will be assigned on a yearly basis.
Display document types with transaction OBA7
Every document type has a own document number range.
Document explaining document type and numbers: DAAB038362 

is executed with transaction FB50.

Document header

Line items

Information area

the document line items, and before you post the document, you can carry out the following activities:
Display the Document Overview. This shows you the document header and all items entered. You may add a reference text to the header. From the overview, you can enter more line items and call up line items already entered in order to process them. You can also delete line items.
Change Fields in G/L Account Line Items. Exceptions to this are entries in the fields Pstky (posting key) and Account.
Additional Account Assignment. If you have called up the Post function and requested individual, automatically generated items using the field status of the G/L account to which they belong, or using the master record of an additional account assignment, the system automatically branches to the document overview. The lines that are to be changed are highlighted.
Add Additional Information. The system automatically generates line items. You can enter additional details in automatically generated line items (such as project or cost center) if supplementary account assignment is defined for the G/L account, or if it is required by the field status definition.
If you want to post a document, the debits and credits must balance to zero. This updates the account balances.
You can Park a document, and post it later.
Once you have entered all line items in a document, you can post the document. After the document is posted, you can not change the line items.

document.
You can not change for example:
Amount
Cost object / profit center
G/L account
But you can change for example:
Assignment field
Text
Doc. Header Text
Reference
Partner bank type

not be complete and will either update any account balances. However, the data remains available for evaluation by the system. A document number is assigned. You might park a document if account assignments are missing and you want to complete them later.
You can post parked documents with transaction FBV0

payments clearing account 1970058
Clearings to customers/vendors done from clearing accounts.

Nordea EUR
bank account
1970050

500

Incoming payments
1970055

500

Customer account
Accounts receivable

500

Incoming payments
1970055

500

G/L account posting level

Sub-ledger level posting

operating incomes

go to transaction FB50.
Insert document date
Select Complex posting
Insert the line items
Simulate
Post

for example:
Input and output tax postings
Exchange rate differences
Cash discount gains and losses
Statistical postings
Goods movements

accounting document.
Use transaction FBRA (Reset cleared items) to reverse clearing documents.
Use transaction FBR2 (Post document) to reverse accounting documents. If you use this transaction for reversal you can display the document and also modify it before posting. Preferable to use transaction FB08. In this transaction you have to tick the “Generate reverse posting”, the system automatically selects the posting key 22 (reverse invoice) and you have to select the credit postings which you want to reverse. Use posting key 50 to reverse a debit (posting key 40) entry and use the correct G/L account and cost object. If an document has several G/L accounts and cost objects, you have to reverse all line items.
Use transaction KB11N if you need to re-post costs. This is done only in the CO module. The G/L account remain with the same amount.

clearing (F-03)

executed:
Insert the document header data
Insert the first line item (posting key +
G/L account)
Choose the open item you which to
clear
Select the open item and simulate
Post

steps are to:
Select G/L account, date and
company code.
If needed, you can use
additional selections.
Process open items
Simulate
Post

This transaction
is good to use for clearing of
bank clearing accounts, GR/IR
account and travel account.
Steps:
Insert company code,
G/L account and date.
Process test run
Process production run

in SAP system. For EU-countries the tax procedure TAXEUR is used. The VAT procedure is linked to country and country is assigned to each company code. These parameters determine the VAT procedure to be used. VAT codes are included in the VAT procedure. VAT code determines the tax percentage and accounts to be used for tax postings. At the end of the period VAT report will be created based on VAT codes. Separate VAT accounts for different reporting countries are not used, except for some of the countries with so called slow payback method.
SAP standard functionality of Plants abroad enables VAT reporting for units which are located outside home country of the legal entity, where these companies are VAT responsible in the respective country of the unit. This functionality will be used to handle VAT reporting requirement regarding Contract Manufacturing concept in Wärtsilä and cases where one company is VAT registered in several countries

Return for Tax on Sales/Purchases
Report S_ALR_87012365 - Tax Information (Country) contains additional information
For EC sales reporting we use these two reports:
S_P00_07000221 - EC Sales List -> General -> EC Sales List in Data Medium
S_ALR_87012400 - General Ledger -> Reporting -> EC Sales List -> General

pays invoices from a vendor subject to withholding tax, the customer reduces the payment amount by the withholding tax proportion. The customer then pays the tax withheld directly to the appropriate tax authorities.
The withholding tax can be manually posted when posting
Incoming payments

or Open item list.
With transaction F.64 you can display and print the requested form.
If you need to print an Payment advice, go to transaction zpaymadv.
Use transaction code zpaymadv0 for "zero balance notifications".

the account balance. In addition, for G/L accounts that are managed with line item display, the system notes which items from the document were posted to the account. It is therefore possible to view the account balances and (depending on the specifications in the master record) the line items for every G/L account.
The following topics provide information on
Account balances and how to call up an account balance. (Transaction: FS10N)
How to display line items and use the functions available in conjunction with the line item display. (Transaction: FBL3N)

E.g.: S_ALR_87012277 - G/L Account Balances
S_ALR_87012282 - G/L Line Items, List for Printing
S_ALR_87012287 - Document Journal
S_ALR_87012330 - Account assignment manual
S_ALR_87012284 - Balance Sheet / Profit and Loss Statement for company code

General ledger
6. Accounts Payable
7. Accounts Receivable
8. Cash management
9. Period end postings

all vendors. It is also an integral part of the purchasing system: Deliveries and invoices are managed according to vendors. The system automatically triggers postings in response to the operative transactions. In the same way, the system supplies the Cash Management application component with figures from invoices in order to optimize liquidity planning.

data (include such as vendor address and telephone number)
Company code data (such as terms of payment, accounting information, payment transactions)
Purchasing organization data, NOT in use!

Vendor number for intragroup companies
are the same as company codes.

you insert vendor invoices with transaction:
FB60 – Enter vendor invoice

Document header

Vendor
master data

Line items

and sent electronically to the purchase invoice approver.
When the invoices are approved,
the invoice handler transfer the
invoice to the SAP system for payment.

line item display
You can use the multiple selection
-button to limit you selection criteria.
Vendor invoices on profit center /
Profit center groups can be checked
with transaction: S_ALR_87013344

for:
Vendor balances
Vendor line items
Vendor master data
Vendor payments

General ledger
6. Accounts Payable
7. Accounts Receivable
8. Cash management
9. Period end postings

them. Its job is to collect money, clear incoming payments and dun customers who are late in paying.
The sub-ledger Accounts receivable share the same accounting need with the SD (Sales and Distribution) module.

Distribution module. The customer master data is made up in three areas:
General data, such as customer’s address is defined for all company codes.
Company code data, contains information that pertains just one company code, e.g. terms of payment.
Sales data
Customer number for intragroup companies are the same as company codes.
Display customer master data with transaction XD03.

with transaction VA01
Create billing document with transaction VF01
Check blocked billing documents in SD with transaction VFX3
Check the billing due list is a list of all invoices that need to be raised with transaction VF04

path to check is as follows:
Logistics ? Sales & Distribution ? Billing ? Billing Document ? Blocked Billing Documents
Short Code: VFX3
Billing Due list Processing
The billing due list is a list of all invoices that need to be raised and they can be split into 2 categories
Delivery Related
To run the report the path is as follows:
Logistics ? Sales & Distribution ? Billing ? Billing Document ? Maintain Billing Due List
Short Code: VF04

sending a dunning letter
To complete the dunning program these steps need to be performed:
Maintaining the parameters
Running the dunning run
Editing the dunning proposal
Printing the dunning notices

You execute the dunning with transaction F150
Dunning level can be changed in a new dunning proposal or by
change in customer open items by using mass change.

receivable.

your
report to display only for example dunning area for one
business or/and geographical area.
Press the Dynamic selection –button.

You also have several possibilities to
change and filter the lay-out.

account and customer number.

the country and customers.

customer:
Total of due items
Totals of items not due
Total of open customer items

report lists open and cleared line items, sorted
by invoice reference number, dunning level, due date or
posting day.

customer.

report
displays also customer
total sales for a period
and total cleared items.

of credit management

display and print out those customers in credit management who are to be seen as critical within the credit checks. You can adjust the range of the data to be displayed so that it meets your information needs by defining your own display variants in for example Optional check parameters.
You need to create A/R Summary with transaction FCV1 for selected customers before you run the early warning list.

comm., parts ig.
7540010 Sales comm., projects ext.
7540110 Sales comm., projects ig.
You can also select the profit centers from the dynamic selections -button.
You can also select the period.

area. You can also select the period you wish to analyze.
On the next page you need to select the Offsetting account number and filter to display only the commissions.

General ledger
6. Accounts Payable
7. Accounts Receivable
8. Cash management
9. Period end postings

to be
sent to the banking program
with transaction: F110 – Automatic
payment transactions
With this transaction you select the
invoices you want to pay and the system automatically clear the vendor invoices for domestic (D) and travel invoices (L). Foreign (F) invoices are cleared on the next day with the payment feedback file.
The payment file can also be used to print payment advices to vendors.

statement
from the bank interface to
a server.
This is done with transaction:
FF_5
Use variants!

need to process this in two steps:
Posting area 1: Post from bank account
to clearing account
Posting area 2: Post from clearing
account to clear subledgers.
Check document DAAB043432 for further information.

to the assigned bank account.
Matching open invoice lines for this customer with payment line items and then clearing them if they correspond.

F-32 is used for clearing of “normal” open payments and invoices. (Also possible to clear advance payments and invoice related to these.)

Normal OI = Invoices
and payments

Special G/L ind =
Enter A as special G/L ind, if you want also take open advance payments and invoices related to these payments to your clearing list.

billing document and only those transactions are shown

the payment,
You can clear an open item and post a residual item. Post to correct profit center.

General ledger
6. Accounts Payable
7. Accounts Receivable
8. Cash management
9. Period end postings

dummy profit center 9999
the entries on default profit center 90000
the total in FI = total in CO
No entries without dunning area
Receivables same in FI and CO
Open payments have payment block X
Missing information in COPA
Reconciliation of Revenues in COPA to Finance
Blocked Billing Documents in SD and Billing Due list
Check exchange rates in the system

receivable /
Customer 2406 (USD)

Sales / Goods ext.
3000000 (USD)

USD Bank acc.
1970235 (USD)

A/R, Revaluat., ext
1500010 (EUR)

Exch.diff., sales
3090000 (EUR)

Exch.diff., sales ext
3090100 (EUR)

Accounts receivable /
Customer 2406

A/R revaluat,. ext.
1500010 (EUR)

Exch.diff., sales ext. ureal
3090100 (EUR)

Exch.diff., sales ext. uneal
3090100 (EUR)

USD

10000 USD

32 EUR

32 EUR

128 EUR

128 EUR

10000 USD

10000 USD

96 EUR

40 EUR

96 EUR

8110 EUR

8070 EUR

open items

Posting data

Valuation data

Transaction F.05

Select Balance sheet preparation for customer and vendor open items when creating postings

Notes: Valuation currency type, 10 for company code currency and 30 group currency. Do first the valuation in currency type 10.Do first a test run, without a tick in the Creating postings box. (And without thick in balances sheet preparation! Thick = create postings

transaction F-05

From reports:
ZFI_UNREALCUST
ZFI_UNREALVEND,
you can check to which posting objects you need to repost.

IG bank acc.
1970230

50 EUR

Unreal exch. Gain.ig
8495000

50 EUR

USD, IG bank acc.
1970230

Unreal exch. Gain.ig
8495000

50 EUR

50 EUR

realized exchange rate differences and cash discounts to correct posting objects.
You can run this transaction only once in a month!

Select exch. rate diff. or cash discounts

posted goods received and invoice received for goods.
1) Execute automatic clearing with transaction F.13
2) Analyze GR/IR clearing with transaction F.19, and execute the accrual posting.

GR/IR Invoice received,
Goods not received
2510830

2000 EUR

GR/IR clearing acc.
2510800

Raw material
1300000

A/P
Vendor

GR/IR correct. acc.
2510810

GR/IR Goods received,
Invoice not received
2510820

2000 EUR

1000 EUR

1000 EUR

1000 EUR

1000 EUR

0 EUR

entries can be defined for G/L accounts, customers, or vendors. The following data never changes in recurring entries:
Posting keys
Account
Line item amounts
You enter this recurring data into a recurring posting document. This is a document that does not update the transaction figures. The recurring entry posting program uses this document as a basis for creating accounting documents.

Create recurring entry
document – FBD1

Execute recurring entry program – F.14

Process the postings
– SM35