Partnering Governments. Providing Solutions. VIRE - Web Based DIR - Guidelines (Schengen mission)

Сентябрь 5, 2022

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Partnering Governments. Providing Solutions. VIRE - Web Based DIR - Guidelines (Schengen mission)

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2. Contents Benefits of New Application…………………………………… 4 Levels of Users………………………………………………… 5 Rules..…………………………….………………………… ….. 6 Installation of the
3. Contents 15. DIR- Monthly Audit Report-Country………………………. .. 18 16. DIR-Security SPOC list…………………………………..…… 19 17. DIR-VFS Subcontractors………………………………………
4. Single application to maintain all VAC data Data is automatically extracted from CRM and other applications
5. VAC Operator – The Users will enter the data on the system on a daily basis.
6. Data can be updated/edited only for the 2 working days. After 2 working days the system
7. Installation of Application Click on the URL provided – http://10.96.21.66/MagicRIAApplications3.2a/VIRE/WinDesktop/VIRE.publish.html Step 1. Clicking on this URL
8. Creating a short cut on the taskbar Step 1 –> Click on Start Step 2 –>
9. Login Window On Launching the Application you will have this window open up. If you are
10. Supervisor – Holiday Mapping In the Menu bar, click on the VAC Setup - > Holiday
11. Supervisor – Weekend Generate In the Menu bar, click on the VAC Setup - > Holiday
12. Supervisor – Mapping [ VAS ] In the Menu bar, click on the VAC Setup -
13. DIR- Norway The DIR tab should be filled on a daily basis by the user. These
14. DIR- Other Missions The DIR tab should be filled on a daily basis by the user.
15. DIR-Daily Entry 3. Select the date 4. Select the VAC 6. Once completely filled click on
16. DIR – VAS 2. Select the date 3. Once completely filled click on Submit Guidelines –
17. DIR - Monthly Audit Report – City 1. Select the date 2. Select the VAC 4.
18. DIR - Monthly Audit Report – Country This tab again should be filled if audits are
19. DIR – Security SPOC List Security SPOC list to be updated once a year or whenever
20. DIR – VFS Subcontractors VFS Subcontractor need to be updated once in a year or whenever
21. DIR – Training Report Training report to be updated on Monthly basis Select training module while
22. DIR – Staff Details Staff details to be updated on Monthly basis 4. Double click on
23. DIR – Spoken Language Language spoken by staff to be updated on Monthly basis Please write
24. Data Entry Errors 1. Select data entry errors tab 4. Once completely filled click on Submit
25. Reports - SLA 1. Select VAC Note : The previous Month gets selected by default, it
26. Reports - Data Report 1. To extract the Data report 2. Select the date, region, Country
27. Reports - Data Report 3. To extract the report, click on the export button. Guidelines –
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Contents
Benefits of New Application…………………………………… 4
Levels of Users………………………………………………… 5
Rules..…………………………….………………………… ….. 6
Installation of

the Application……………..………………....... 7
Creating a short cut on the taskbar………………………....... 8
Login Window……………………………….………………. ….9
Supervisor- Holiday Mapping ………………………………. ...10
Supervisor- Weekend Generate………………………………. 11
Supervisor- VAS Mapping……………………………………….12
DIR-Norway……………………………………………………….13
DIR- Other Missions…………………………………………. ….14
DIR- Daily Entry……………………………………………… ….15
DIR- VAS……………….……………………………………… ...16
DIR- Monthly Audit Report-City…………………………….…. 17
…………………………………………………………..

Guidelines – VIRE – New Web Based DIR

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Contents
15. DIR- Monthly Audit Report-Country………………………. .. 18
16. DIR-Security SPOC list…………………………………..…… 19
17.

DIR-VFS Subcontractors……………………………………… 20
18. DIR-Training report……………………………………... …… 21
19. DIR-Staff Details……………………………………………….. 22
20. DIR-Language Spoken………………………………………… 23
21. Data Entry Error Report……………………………………….. 24
22. Reports-SLA……………………………………………………. 25
23. Reports-Data Report…………………………………...............26 & 27

Guidelines – VIRE – New Web Based DIR

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Single application to maintain all VAC data
Data is automatically extracted from

CRM and other applications
No/Reduced dependency on Excel files

Benefits of the New Application

Guidelines – VIRE – New Web Based DIR

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VAC Operator –
The Users will enter the data on

the system on a daily basis. A Single user can be mapped to multiple locations, they will need to select the VAC before entering any data. VAC users can change certain system fields which once approved from the Supervisor will be submitted to the central server for processing.
Supervisor –
The Supervisors will be mapped to multiple VAC’s. All the VAC level settings e.g. local VAC capacity will be managed by the Supervisor. Supervisors can enter as well as approve data entered by other users.

Levels of Users

Guidelines – VIRE – New Web Based DIR

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Data can be updated/edited only for the 2 working days. After

2 working days the system will be locked for editing and the supervisor’s approval will be required to make any changes within the reporting month
Fields with Yellow background are fetched from system and can be edited if required
Until all the required forms are entered and submitted it will not be processed for reports
Post the end of the month or once the reports are published, approval from the MIS will be required in the case of any data change for any particular date

Rules

Guidelines – VIRE – New Web Based DIR

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Installation of Application
Click on the URL provided –
http://10.96.21.66/MagicRIAApplications3.2a/VIRE/WinDesktop/VIRE.publish.html
Step 1. Clicking on

this URL will ask you to install the application on your system. Once you install it, you will be prompted to login with your credentials.

Step 2. Click Open once application has been downloaded

Guidelines – VIRE – New Web Based DIR

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Creating a short cut on the taskbar
Step 1 –> Click on

Start
Step 2 –> Go to Programs
Step 3 –> Under programs you will find VFS Global folder - VIRE
Step 4 –> Right Click – Pin to Taskbar.

Icon of VIRE will appear on the Taskbar

Guidelines – VIRE – New Web Based DIR

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Login Window
On Launching the Application you will have this window open

up.
If you are using your own system then click on Continue with Windows User and put you domain ID and password to login.
If you are using any other system, then click on Login with other user and enter in the Login Credentials shared by MIS with you.

Guidelines – VIRE – New Web Based DIR

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Supervisor – Holiday Mapping
In the Menu bar, click on the VAC

Setup - > Holiday Master [ This needs to be updated as a one time activity ]

1. Add new record

On clicking to add a new record the following window will open, select the VAC, Holiday Name and Dare. Once all the tabs have been filled out click on submit which will redirect you to the previous page with the new entry added.

Guidelines – VIRE – New Web Based DIR

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Supervisor – Weekend Generate
In the Menu bar, click on the VAC

Setup - > Holiday Master ->Weekend Generate [ This needs to be updated as a one time activity ]

On clicking on Weekend Generate the following window will open, select the VAC, Weekend Type and year. Once all the tabs have been filled out click on Generate which will redirect you to the previous page with the all weekend generated for the year

1. Click on Weekend Generate

Select Weekend Type and Generate Weekend

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Supervisor – Mapping [ VAS ]
In the Menu bar, click on

the VAC Setup - > Mapping [ This needs to be updated as a one time activity ]

1. Add new record

On clicking to add a new record the following window will open, select the VAC, VAS etc. Once all the tabs have been filled out click on submit which will redirect you to the previous page with the new entry added.

Guidelines – VIRE – New Web Based DIR

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DIR- Norway
The DIR tab should be filled on a daily basis

by the user. These forms contain the exact same fields as in the DIR which was in the form of excel

Guidelines – VIRE – New Web Based DIR

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DIR- Other Missions
The DIR tab should be filled on a daily

basis by the user. These forms contain the exact same fields as in the DIR which was in the form of excel

Guidelines – VIRE – New Web Based DIR

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DIR-Daily Entry
3. Select the date
4. Select the VAC
6. Once completely filled

click on Submit

Guidelines – VIRE – New Web Based DIR

2. Double click on previous day’s entry row

1. Add new record

5. To save data temporary click on Save

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DIR – VAS
2. Select the date
3. Once completely filled click

on Submit

Guidelines – VIRE – New Web Based DIR

1. Double click on previous day’s entry row

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DIR - Monthly Audit Report – City
1. Select the date
2.

Select the VAC

4. Once completely filled click on Submit

3. To save data temporary click on Save

This tab should be filled only if audits are conducted for Norway mission
Do not update the data if audits are conducted for JVAC mission

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DIR - Monthly Audit Report – Country
This tab again should be

filled if audits are conducted only for Norway mission and not for JVAC missions

Guidelines – VIRE – New Web Based DIR

1. Select the date

2. Select the VAC

4. Once completely filled click on Submit

3. To save data temporary click on Save

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DIR – Security SPOC List
Security SPOC list to be updated once

a year or whenever there is a change

4. Double click on each column to update details

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DIR – VFS Subcontractors
VFS Subcontractor need to be updated once in

a year or whenever there is a change in FMC setup of respective mission

4. Double click on each column to update details

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DIR – Training Report
Training report to be updated on Monthly basis

Select training module while updating the record , if training module is not updated-> Select Others-> Update
Other training module column so that same will get added in drop down list of training module from next month or drop email to MIS team to get training Module list updated

4. Double click on each column to update details

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